Executive Assistant - LATAM

WITHIN; Departamento San Fernando; A distancia; USD 30.000 - 70.000; Jornada completa

Descripción de la vacante

An innovative company is seeking a proactive Executive Assistant to support its C-Suite Executive. This role is pivotal in ensuring seamless operations through exceptional calendar management, communication, and administrative support. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational skills and the ability to handle sensitive information with discretion. Join a collaborative team that values growth and innovation, and contribute to impactful projects while enjoying a flexible remote work opportunity. If you're ready to take on challenges and grow with a forward-thinking organization, this is the perfect role for you.

Servicios

Unlimited Vacation Policy

Monthly Stipend for Phone/Internet

Food Stipend

Health Insurance Coverage

Professional Development Program

Formación

• 1-2 years experience as an Executive Assistant supporting high-level executives.
• Exceptional organizational skills and ability to multitask effectively.

Responsabilidades

• Manage the executive's calendar and coordinate appointments and travel.
• Act as a liaison between the executive and stakeholders with professionalism.

Conocimientos

Calendar Management

Communication Skills

Organizational Skills

Problem Solving

Confidentiality

Educación

Bachelor's Degree

Herramientas

Office Software

Calendar Management Applications

Descripción del empleo

About WITHIN & Brkfst.io

WITHIN is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies. Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels. With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we’re able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives. Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.

Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Movado Watches and Jose Cuervo. Everyone at WITHIN wants to grow and be challenged. It’s a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.

Check out some of our work!

Brkfst.io is an incubated venture within WITHIN, focused on connecting creators with major brands to produce impactful ads at scale.

We are and we connect creators with big brands to make impactful ads at scale. We have a network of thousands of content creators with a variety of different skill-sets, and we’re looking to build a program that empowers them to create great ads for brands like Corkcicle, Perfume.com, Casper Mattresses, & more!

This is a very ambitious project and our roadmap is full of exciting features, so we’re looking for people who love innovation and want to be challenged. We’re a small team of scrappy individuals who are growing fast, and we’re looking for someone to grow with us.

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We look forward to connecting with you!

Locations

NYC: 43-01 22nd St Suite 602, Queens, NY 11101

Bogotá: Av. Cra 19 #100-45, Bogotá, Floor 12

Mexico City: Av Paseo de la Reforma 296, floor 25 office 111

Job Description: Executive Assistant

About the Role: We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to our C-Suite Executive. The ideal candidate will be a detail-oriented professional with outstanding calendar management abilities, excellent communication skills, and a remarkable capacity to respond swiftly and effectively to dynamic business needs. As the Executive Assistant, you will play a pivotal role in ensuring the seamless operation of the executive's office and contribute to the overall success of the organization.

Responsibilities include but are not limited to;

Calendar Management:

• Efficiently manage the executive's calendar, scheduling and coordinating appointments, meetings, conferences, and travel arrangements.
• Prioritize conflicting demands, anticipate scheduling conflicts, and recommend solutions to optimize the executive's time.

Communication:

• Act as a liaison between the executive and internal/external stakeholders, effectively conveying messages and instructions with utmost professionalism.
• Craft and draft emails, memos, reports, and other communications on behalf of the executive.

Responsiveness:

• Display exceptional responsiveness by promptly attending to incoming communication, requests, and inquiries on behalf of the executive.
• Address urgent matters and manage last-minute changes to the executive's schedule with poise and adaptability.

Administrative Support:

• Provide comprehensive administrative support, including managing correspondence, preparing presentations, and handling expense reports.
• Maintain an organized filing system, ensuring easy retrieval of documents and information.

Travel Coordination:

• Arrange complex domestic and international travel logistics, including flights, accommodations, transportation, and itinerary planning.
• Ensure the executive's travel arrangements align with their preferences and business requirements.

Event Coordination:

• Assist in organizing and coordinating events, meetings, and conferences, both internal and external.
• Collaborate with other team members to ensure the seamless execution of events.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion and maintain a high level of confidentiality.

Problem Solving:

• Quickly and proactively resolve issues and challenges that arise in the course of supporting the executive, demonstrating resourcefulness and good judgment.

Requirements

• Bachelor's degree preferred or equivalent work experience.
• 1-2 years experience as an Executive Assistant supporting high-level executives, department heads/leads based in an English-speaking country
• Previous experience working in a digitally focused organization, digital marketing preferred
• Exceptional organizational skills and the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in using office software and tools, including calendar management applications.
• Strong problem-solving skills and the ability to work well under pressure.
• High degree of professionalism and the ability to interact with individuals at all levels.
• Strong interpersonal skills and the ability to work both independently and as part of a team.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Must type 50 words per minute or higher

Our interview process includes, but is not limited to the following:

• Excel knowledge and Typing Test

We offer a competitive salary and benefits based on ability level, including:

• Base salary DOE
• Unlimited vacation policy
• Monthly phone/internet and food stipend
• Health insurance coverage
• Professional Development Program
• Remote work opportunity - must be based in a Latin America country

Note. Please submit your resume in English.