Executive Assistant (Job ID: IOHMST8)

InsideOut; Argentina; Presencial; ARS 33.228.000 - 41.535.000; Jornada completa

Descripción de la vacante

InsideOut is seeking an Executive Assistant to support leadership for a fast-growing home services client. The role focuses on financial administration, invoicing and collections, plus general administrative tasks and website coordination.

You will manage past-due invoices, follow up on payments, coordinate dispatch and phone coverage, and serve as a liaison with the website developer to ensure updates are delivered. Excellent English, strong organization, and CRM familiarity are essential.

Formación

• Fluent near-native English is required for all client interactions.
• Fast learner with ability to navigate multiple software platforms, scheduling tools and CRM systems.
• Assertive yet professional communication style for outbound collections calls.

Responsabilidades

• Financial Admin & Collections: follow up on past-due invoices and manage aging accounts receivable.
• Operations & Phone Coverage: provide phone coverage, handle inquiries, assist with dispatch and scheduling, process web forms and emails.
• Website Coordination & Admin: liaison with the website developer to ensure updates are executed accurately and handle daily admin tasks.

Conocimientos

English fluency

Communication skills

Assertive & professional

Herramientas

CRM systems

Scheduling tools

Descripción del empleo

IMPORTANT - Watch this quick Loom video on how to get hired:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

• C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.


• PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

JOB TITLE

Executive Assistant

JOB ID

IOHMST8

INDUSTRY

Home Services

LOCATION

Argentina

JOB STATUS

Full Time

WORK SCHEDULE

Monday to Friday, flexible within 8am to 5pm (EST)

SALARY

$2000 - $2500

ASAP

ROLE OVERVIEW

About the Client:

Our client is a successful, profitable, and fast-growing home services company based in Maryland, USA. Having been in business for 9 years, they pride themselves on quality service. Currently, the founder is the primary bottleneck for client-facing interactions. They are looking for a proactive, sharp, and highly organized Executive Assistant to step in, streamline their operations, and take ownership of their administrative and billing workflows.

About the Role:

We are seeking an Executive Assistant who is a master of organization and assertive yet professional communication. Your number one priority will be taking over invoice collection and past-due payment follow-ups to fix current cash flow bottlenecks.

Additionally, you will provide critical administrative support, coordinate website updates, and act as a vital backup for customer phone calls.

Key Responsibilities

1. Financial Admin & Collections (Top Priority)

• Follow up on past-due invoices and outstanding collections.


• Track and systematically manage aging accounts receivable (10-day and 30-day billing cycles).


• Request, collect, and organize missing client documentation (W-9s, 1099s, etc.).

2. Operations & Phone Coverage

• Provide seamless phone coverage and handle customer service inquiries.


• Assist with dispatch coordination and scheduling adjustments for field technicians.


• Process incoming web forms, lead inquiries, and general email correspondence.

3. Website Coordination & General Admin

• Act as the liaison between the business owner and the website developer to ensure updates, tweaks, and changes are executed accurately.


• Handle daily administrative tasks to free up the business owner’s time.

Qualifications & Skills

• Communication Skills: Flawless, near-native English fluency is critical. You must be entirely comfortable speaking with American clients over the phone regarding sensitive financial/billing matters.


• Tech-Savvy: Fast learner who easily navigates multiple software platforms, scheduling tools, and CRM systems.


• Assertive & Professional: Comfortable making outbound collections calls while maintaining excellent customer relations and upholding company culture.


• Social Media: Facebook and Social Media Savviness is beneficial