Document Controller & Quality Support – VNA- (Buenos Aires, Argentina)

Jan De Nul Group; Buenos Aires; Presencial; ARS 1.000.000 - 1.600.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Long-term employment

Competitive pay

Professional development

LEARN program

FIT program

SHIFT program

S.A.F.E. program

Descripción de la vacante

Jan De Nul Group in Buenos Aires is hiring a Document Controller & Quality Support to manage project documentation and support the Quality Department. The role requires close collaboration with project teams, readiness to work from our Buenos Aires office, and familiarity with document controls and quality procedures.

You will maintain document registers, coordinate reports and assist with audits and ISO-related activities, while ensuring timely, accurate records and effective communication

Formación

• Bachelor's degree in administration or related field.
• Experience in document control or project administration, ideally in construction, engineering or marine environments.
• Familiarity with document management systems and quality procedures (ISO 9001 a plus).
• Proficiency in Microsoft Office.
• Good verbal and written Spanish and English.

Responsabilidades

• Manage project documentation, registration, distribution and archiving.
• Maintain Master Document Register and filing systems (SharePoint).
• Coordinate collection, review and submission of reports and client deliverables.
• Support the Quality Department with procedures, forms and inspection plans.
• Assist in audits, non-conformities and corrective actions.
• Support continuity of the Quality Department as the project evolves.

Conocimientos

Document management

Coordination

Microsoft Office

Spanish & English

Verbal & written communication

Educación

Bachelor's degree in administration or related field

Herramientas

SharePoint

TAD platform

MS Office

Descripción del empleo

About the role

As a Document Controller & Quality Support at Jan De Nul in Argentina- Vía Navegable Argentina (VNA), you will support our project activities from our office in Buenos Aires. Our projects involve complex operations that require accurate document management, effective coordination between departments and strict compliance with contractual and quality requirements.You will play an important role in ensuring the smooth flow of project information, maintaining accurate and traceable records, and supporting the implementation of our quality management processes.Working closely with the project management team, the Quality Department, technical and operational teams, subcontractors and client representatives, you will help ensure that all project documentation is properly managed, up to date and submitted within the required deadlines.In addition to your main responsibilities in Document Control, you will also provide support to the Quality Department, progressively developing your knowledge and skills to take on additional Quality-related responsibilities as the project evolves.

What you’ll do

As a Document Controller & Quality Support, you will be responsible for managing the project's documentation and correspondence flows, while providing administrative and operational support to the Quality Department.

Your responsibilities will include:

Document Control

• Managing, registering, distributing and archiving project documentation, keeping the Master Document Register and filing systems (SharePoint) up to date.
• Managing the Document Control mailbox and handling project correspondence, including Purchase Requests, Service Orders and official communications, ensuring proper registration and follow-up.
• Coordinating the collection, review and submission of daily reports, progress reports and other client deliverables, including submissions through the TAD platform.
• Maintaining contractual, equipment and vessel documentation, including contracts, certificates, insurance policies, permits and authorisations, monitoring validity and expiration dates.
• Ensuring proper document version control and maintaining correspondence records, document trackers and pending items.

Quality Department Support

• Assisting with the preparation, review and updating of quality documentation, including procedures, work instructions, forms and inspection plans.
• Updating Quality KPIs and maintaining material traceability records, including certificates and inspection documentation.
• Supporting internal and external audits and ISO certification processes, including documentation preparation and follow-up of non-conformities and corrective actions.
• Assisting in identifying and monitoring quality-related risks and opportunities.
• Supporting the continuity of the Quality Department and progressively developing the skills required to assume additional Quality-related responsibilities as the project evolves.

Of course, you will not be doing this on your own: you will work closely with the project team and receive support from colleagues in document control, quality, administration and the technical and operational departments.

Your base in Buenos Aires

You will be based at our office in CABA, working from Monday to Friday. Because contractual deadlines and audits can come up at short notice, we count on your flexibility to occasionally work outside these hours when the situation requires it.

What do you need to have?

You are accurate, well-organised and hands-on, and you enjoy ensuring that documentation is accurate, organised and properly controlled.

This is a full-time, fully on-site position based at our offices in Buenos Aires. Candidates must reside in the CABA/GBA area or be willing to relocate before their start date. A valid Argentine DNI/CUIL and legal authorisation to work in Argentina under a local employment contract are required.

A bachelor's degree in administration, Business or a related field, or equivalent experience.

Experience in document control or project administration, ideally in construction, engineering or a marine environment.

Familiarity with document management systems and quality procedures. Knowledge of ISO 9001 is a plus.

Proficiency in Microsoft Office.

Good verbal and written Spanish and English.

Why working for us

• Long-term employment in an international company working on projects with real impact.
• A competitive remuneration package.
• The opportunity to develop your expertise in both Document Control and Quality Management.
• A caring culture through our four corporate programmes:
  • o LEARN: Continuous learning and ownership of your development.
  • o FIT: Well-being through exercise, nutrition and work-life balance.
  • o SHIFT: Sustainability through bold ideas and long-term thinking.
  • o S.A.F.E.: Equal safety standards for every co-worker.

The world is what you make it Jan De Nul Group shapes water and land around the world, addressing some of the most important challenges of our time. We boost the energy transition with infrastructure for renewable offshore energy. We focus on nature-inclusive dredging solutions to build harbours and protect our coastlines from the rising sea. We develop innovative construction projects for smart mobility and durable buildings. And we invest in planet redevelopment, giving new purpose to polluted sites. At Jan De Nul, the world is what you make it.

Jan De Nul Group promotes diversity and inclusion in the workplace.

We are an equal opportunities and anti-discrimination employer.