Administrative Assistant

Visa Hunt; Argentina; Presencial; ARS 600.000 - 900.000; Jornada completa

Descripción de la vacante

Visa Hunt in Argentina is seeking an experienced Admin Assistant to provide essential support for remodeling and construction projects. You will manage data entry, email and calendar tasks, maintain databases, and coordinate supplier communications.

The role requires strong communication, organizational skills, proficiency with CRM systems, and the ability to qualify leads over the phone, schedule meetings, and assist with invoices and change orders to keep projects on track.

Formación

• Excellent communication skills, both written and verbal.
• Prior experience in an administrative role, ideally within remodeling or construction.
• Familiarity with construction terminology.
• Strong organizational skills with keen attention to detail.
• Proficiency in managing emails, calendars, and customer databases.
• Experience coordinating suppliers, material orders, and delivery scheduling.
• Familiarity with tracking expenses, invoices, and change orders.
• Ability to handle customer support calls and qualify leads over the phone.
• Experience using CRM tools to manage lead/deal information.

Responsabilidades

• Provide administrative support for construction and/or remodeling projects.
• Manage data entry, customer databases, and organize files.
• Perform internet research on materials, suppliers, and construction-related topics.
• Handle email and calendar management.
• Transcribe field notes and ensure accurate documentation.
• Qualify potential leads over the phone and gather necessary information.
• Schedule meetings with leads and update CRM with lead/deal information.
• Offer customer support and handle phone calls as needed.
• Coordinate supplier communication, manage material orders, and schedule deliveries.
• Oversee change order requests and track related invoices.
• Track project expenses and assist with purchase order invoicing.
• Manage COIs and project warranties, ensuring proper documentation and follow-up.

Conocimientos

Excellent communication

Strong organizational skills

Email and calendar management

CRM usage

Lead qualification over the phone

Data entry

Supplier coordination

Herramientas

CRM software

Data management systems

Descripción del empleo

About Us:

We are seeking a skilled and organized Admin Assistant to join our team and provide vital support to ensure smooth project operations.

Key Responsibilities:

• Provide administrative support for construction and/or remodeling projects.
• Manage data entry, customer databases, and organize files.
• Perform internet research on materials, suppliers, and construction-related topics.
• Handle email and calendar management.
• Transcribe field notes and ensure accurate documentation.
• Qualify potential leads over the phone and gather necessary information.
• Schedule meetings with leads and update CRM with lead/deal information.
• Offer customer support and handle phone calls as needed.
• Coordinate supplier communication, manage material orders, and schedule deliveries.
• Oversee change order requests and track related invoices.
• Track project expenses and assist with purchase order invoicing.
• Manage COIs and project warranties, ensuring proper documentation and follow-up.

Qualifications:

• Excellent communication skills, both written and verbal.
• Prior experience in an administrative role, ideally within the remodeling or construction industry.
• Knowledge of construction terminology
• Strong organizational skills, with a keen attention to detail.
• Proficiency in managing emails, calendars, and customer databases.
• Experience with supplier coordination, material ordering, and delivery scheduling.
• Familiarity with tracking project expenses, invoices, and managing change orders.
• Ability to handle customer support calls and qualify leads over the phone.
• Experience using CRM tools to manage and update lead/deal information.

Originally posted on Himalayas