Admin Assistant

Virtustant; Argentina; Remoto; ARS 54.089.000 - 84.997.000; Tempo pieno

Vantaggi offerti da questo lavoro

Remote work opportunity

Descrizione del lavoro

Virtustant is seeking an Admin Assistant to support the founding broker and one or two others in a Miami-based real estate brokerage. You will handle the administrative duties, client communications, and coordinate with brokers to present property options to clients, many of whom are Argentinian and Spanish-speaking.

Work hours are 9am–5pm Eastern Time, full-time, with a remote opportunity. The role emphasizes organization, follow-through, and efficient use of templates and tools to minimize

Competenze

• Fluent in Spanish and English with high proficiency (C1/C2).
• Professional written English is essential.
• Excellent organization and attention to detail with multiple clients.
• Previous experience in an administrative or assistant role.
• Available full-time, 9am–5pm Eastern Time.

Mansioni

• Prepare client documentation using established templates.
• Search for properties matching client criteria.
• Organize and present property options to clients.
• Monitor Slack and email; respond to client and team questions.
• Research or confirm answers with brokers and follow up with clients.

Conoscenze

Bilingual Spanish/English

Strong organizational skills

Administrative experience

Phone and client communication

Strumenti

Claude or similar AI tools

Descrizione del lavoro

Job Title: Admin Assistant

About The Company

Our client is a commercial real estate brokerage in Miami, Florida.

Job Description

You will be the right-hand person to the founding broker and one or two other brokers. You will handle the administrative side of the business and day-to-day client communication. The brokers search for and negotiate properties on behalf of their clients. Many of those clients are Argentinian and Spanish-speaking. They expect quick and accurate answers. The workflows are already built and supported by tools that reduce manual work. The job rewards organization and follow-through rather than technical or financial expertise.

Responsibilities Of The Role

• Prepare client documentation using the firm's established templates.
• Search for properties that match client criteria, following the firm's search process.
• Organize and present property options to clients in the format the brokers use.
• Monitor Slack and email, and respond to client and team questions using the information on file.
• Research or check with the brokers when an answer isn't known, then follow up with the client.
• Make phone calls to clients, landlords and other contacts, including people you haven't spoken to before.
• Gather, organize and share information so the brokers can manage many clients at once.
• Own your part of each workflow and move tasks forward without waiting to be told.

Required Experience And Qualifications

• Fluent spoken and written Spanish and English, with C1 or C2 level.
• Professional written English is essential.
• Strong organization and attention to detail while juggling many clients and tasks in the same day.
• Previous experience in an administrative or assistant role.
• Available full-time, 9am to 5pm Eastern Time.

Preferred Skills

• Experience in real estate, especially commercial brokerage.
• Working knowledge of Claude or similar AI tools.
• Based in Argentina or Uruguay, for a close cultural match with the firm's largely Argentinian clientele.

Personality

• Proactive and a self-starter.
• Detail-oriented.
• Independent.
• Process-driven.
• Receptive to coaching feedback.
• Steady and structured.
• Comfortable on the phone and outgoing enough to call people you don't know to ask questions and find answers.

Software & Tools

• Claude or similar AI tools.

Schedule

Mon, Tue, Wed, Thu, Fri

• 09:00–17:00
• ET
• weekends: no
• 40 hrs/wk

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.