Warehouse Operations Administrative Specialist

Gulf Marketing Group (GMG Group); Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

Gulf Marketing Group (GMG Group) is seeking an Administrative Assistant to manage day-to-day administrative tasks, records, filing, and invoicing. The role supports inventory reporting and coordinates with supply chain to ensure timely shipment documentation.

The incumbent will schedule meetings, monitor office supplies, and keep warehouse documentation up to date in line with company standards. Prior admin experience is a plus.

Qualifications

• High school diploma or equivalent required.
• Certification in office administration preferred.
• Proficiency in Microsoft Office tools requested.
• Basic accounting or invoicing training preferred.
• Prior experience as an Administrative assistant is a plus.

Responsibilities

• Handle day-to-day administrative tasks: records, filing, and invoicing.
• Process invoices and manage communications (incoming/outgoing).
• Prepare inventory reports and coordinate with supply chain for shipments.
• Schedule meetings and coordinate with teams.
• Track office supplies and ensure warehouse documentation is compliant.
• Support Warehouse Manager on projects to boost operational efficiency.

Skills

Administrative support

Communication

Time management

Education

High school diploma or equivalent

Certification in office administration

Tools

Microsoft Office

Invoicing basics

Job description

Gulf Marketing Group (GMG Group) is seeking an Administrative Assistant to manage day-to-day administrative tasks, records, filing, and invoicing. The role supports inventory reporting and coordinates with supply chain to ensure timely shipment documentation.

The incumbent will schedule meetings, monitor office supplies, and keep warehouse documentation up to date in line with company standards. Prior admin experience is a plus.