Administrative Assistant

Gulf Marketing Group (GMG Group); Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

Gulf Marketing Group (GMG Group) is seeking an Administrative Assistant to manage day-to-day administrative tasks, records, filing, and invoicing. The role supports inventory reporting and coordinates with supply chain to ensure timely shipment documentation.

The incumbent will schedule meetings, monitor office supplies, and keep warehouse documentation up to date in line with company standards. Prior admin experience is a plus.

Qualifications

• High school diploma or equivalent required.
• Certification in office administration preferred.
• Proficiency in Microsoft Office tools requested.
• Basic accounting or invoicing training preferred.
• Prior experience as an Administrative assistant is a plus.

Responsibilities

• Handle day-to-day administrative tasks: records, filing, and invoicing.
• Process invoices and manage communications (incoming/outgoing).
• Prepare inventory reports and coordinate with supply chain for shipments.
• Schedule meetings and coordinate with teams.
• Track office supplies and ensure warehouse documentation is compliant.
• Support Warehouse Manager on projects to boost operational efficiency.

Skills

Administrative support

Communication

Time management

Education

High school diploma or equivalent

Certification in office administration

Tools

Microsoft Office

Invoicing basics

Job description

About GMG:

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG’s investments span across four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world’s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.

About the Role:

The incumbent will handle day-to-day administrative tasks, such as maintaining records, filing documents, processing invoices, and managing incoming and outgoing communications. The incumbent will assist in the preparation of inventory reports and coordinate with supply chain staff to ensure that necessary documentation for shipments and deliveries is accurate and timely. The incumbent will also be responsible for scheduling meetings, tracking office supplies, and ensuring that all warehouse documentation is up to date and compliant with company standards. Additionally, the incumbent will work closely with the Warehouse Manager to support various projects, ensuring the operational efficiency of the warehouse

About the requirements:

• High school diploma or equivalent.
• Certification in office administration preferred.
• Proficiency in Microsoft Office tools.
• Basic accounting or invoicing training preferred.
• Prior experienceas an Administrative assistant will be a plus.