VIP secretary in Abu Dhabi for Female

SmartRecruiters, Inc.; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

SmartRecruiters, Inc. in Abu Dhabi seeks a proactive personal assistant to support senior managers with daily administration. You will handle calls, emails, scheduling, and travel planning while maintaining confidential records and coordinating meetings.

This role requires strong communication, organization, and proficiency in MS Office, Outlook, and travel tools. You will help organize events and ensure smooth office operations in a fast-paced environment.

Qualifications

• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Experience creating documents and spreadsheets using MS Word, Excel and PowerPoint.
• Advanced typing, note-taking, recordkeeping and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in MS Outlook for appointment scheduling and call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Responsibilities

• Provide day-to-day administrative support to senior managers.
• Answer phone calls and manage correspondence.
• Schedule appointments and make travel arrangements.
• Organize events as required.

Skills

Advanced typing

Note-taking

Recordkeeping

Organizational skills

Internal/external correspondence

Written & verbal comms

Interpersonal skills

Time management

Travel coordination

Education

Certification in secretarial work / office administration

Tools

MS Word

Excel

PowerPoint

MS Outlook

Printers & scanners

Job description

Personal assistants perform secretarial work and provide senior managers with day-to-day administrative support. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events.

Qualifications

• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.