Vehicle Billing & Deals Coordinator

Gargash Prime Auto; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Gargash Prime Auto in Dubai is seeking a Billing & Sales Administrator to manage accurate invoicing across showroom, pop-up and digital channels, and to administer the documentation from order through payment and vehicle release.

This role acts as the main administrative contact for customers, suppliers and financing partners, requiring high precision, confidentiality and strong MS Excel skills to support VAT-compliant invoicing and ERP-based processes.

Qualifications

• Bachelor's degree or Diploma in Accounting, Finance, Business Administration, or a related field.
• 2 to 4 years of experience in sales administration, invoicing, billing, or accounts.
• Experience with a dealer management system or ERP and UAE VAT invoicing preferred.
• High level of numerical accuracy and attention to detail.
• Fluency in English; Arabic is an advantage.

Responsibilities

• Raise customer invoices, proforma invoices and credit notes against sales orders with validation.
• Compile and maintain complete deal files with supporting documents.
• Coordinate banking and finance documentation for financed purchases.
• Reconcile daily collections across cash, card, cheque and transfers.
• Ensure invoicing complies with UAE VAT and internal controls.

Skills

Numerical accuracy

Document control

UAE VAT knowledge

MS Excel

Customer service

Organizational skills

Integrity & discretion

English fluency

Arabic (adv.)

Education

Bachelor's degree or Diploma in Accounting/Finance/Business Admin

Tools

Dealer Management System (DMS)

ERP platform

Job description

Gargash Prime Auto in Dubai is seeking a Billing & Sales Administrator to manage accurate invoicing across showroom, pop-up and digital channels, and to administer the documentation from order through payment and vehicle release.

This role acts as the main administrative contact for customers, suppliers and financing partners, requiring high precision, confidentiality and strong MS Excel skills to support VAT-compliant invoicing and ERP-based processes.