UAE - Operations Executive

Inchcape Shipping Services; Dubai; Sur place; AED 180 000 - 240 000; Plein temps

Avantages offerts par ce poste

Life assurance

Healthcare

Competitive salary

Career development and progression

Values Award celebration events

Team building days

Résumé du poste

Inchcape Shipping Services in Dubai is seeking a detail-oriented Operations Executive to coordinate and manage all crew-related operational activities for assigned vessels, ensuring timely crew planning, documentation, mobilisation and smooth communication between vessels, crew members, manning agencies, and internal departments. This is a permanent, on-site role based in Dubai, UAE.

The position requires a bachelor’s degree, knowledge of crew movements and visa procedures, and strong

Qualifications

• Bachelor’s degree in any field.
• Knowledge of crew movements and crew change operations.
• Understanding visa requirements and immigration procedures.
• Excellent written and verbal communication skills.
• Strong organisational skills and ability to coordinate multiple crew changes.
• Ability to work under pressure and meet deadlines.
• Strong problem-solving and decision-making skills.
• Ability to work independently and in a team.
• Proficiency in Microsoft Excel, Word and Outlook.

Responsabilités

• Plan and coordinate crew deployment in line with vessel schedules.
• Manage crew mobilisation, demobilisation and timely repatriation.
• Coordinate visa applications and immigration procedures.
• Liaise with manning agents, vessel personnel, hotels, transport providers and internal departments.
• Handle emergency crew changes and last-minute deployments.
• Maintain accurate crew records and ensure data confidentiality.
• Ensure compliance with company policies.
• Support additional crew-related activities as required.

Connaissances

Crew movements

Crew change operations

Visa & immigration procedures

Communication

Organisational skills

Problem solving

Teamwork

MS Office

Formation

Bachelor's degree

Outils

Excel

Word

Outlook

Description du poste

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

We are seeking a detail-oriented and proactive Operations Executive to coordinate and manage all crew-related operational activities for assigned vessels, ensuring timely crew planning, documentation, mobilisation and smooth communication between vessels, crew members, manning agencies, and internal departments. The role ensures efficient crew deployment while maintaining compliance with company policies.

Contract: Permanent

Location: Dubai, UAE (Onsite)

Key Responsibilities:

• Plan and coordinate crew deployment in line with vessel schedules and operational requirements.
• Manage crew mobilisation, demobilisation and timely repatriation upon completion of assignments.
• Coordinate visa applications, immigration procedures and relevant documentation to ensure compliance.
• Liaise with manning agents, vessel personnel, hotels, transport providers and internal departments to ensure smooth crew movements.
• Manage emergency crew changes, urgent deployments and last-minute operational requirements.
• Handle immigration-related formalities, including overstay fines and exit permits.
• Maintain accurate crew records and databases, ensuring data confidentiality and compliance.
• Support additional crew-related activities as required by management.

Candidate Requirements:

• Bachelor’s degree.
• Basic knowledge of crew movements and crew change operations.
• Understanding of visa requirements, immigration procedures and relevant documentation.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills, with the ability to coordinate multiple crew changes simultaneously.
• Ability to work under pressure, meet tight deadlines and manage last-minute changes effectively.
• Strong problem‑solving and decision‑making skills.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Office applications, including Excel, Word and Outlook.

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• Life assurance
• Healthcare
• Competitive salary
• Career development and progression opportunities
• Values Award celebration events
• Team building days

Why Inchcape Shipping Services?

We believe in building a diverse and high‑performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

#WeAreInchcape

Values:

Global Perspective

we connect the world and see the bigger picture.

The Power of People

we rely on the strength of local agent knowledge and relationships.

Progress

we adopt new thinking and push for positive change in our industry.

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-Onsite