UAE National Document Controller

EHIF; Sharjah; On-site; AED 66,960 - 100,440; Full time

Benefits offered by this job

Entry‑level role designed for UAE Nat.

Structured training and mentoring

Exposure to professional project/eng.環

Clear career development path

Medical Insurance

Group Life and Personal Accident

Employee Share Plan

Long Service Award

Job summary

Wood is recruiting a Graduate Document Controller (Emirati) to join its UAE business unit in Sharjah. The role focuses on ensuring project documents are accurately controlled, stored, distributed, and maintained in line with procedures.

Training will be provided and the position is onsite in Sharjah, UAE. This entry-level role is designed for UAE National graduates, offering structured training, mentoring, and a clear career path in document control and project administration within a global

Qualifications

• Bachelor’s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field.
• Fresh graduate or up to 1 year of experience (internship experience is an advantage).
• Proficiency in MS Office (Word, Excel, Outlook).
• Exposure to document management systems is an advantage but not required.

Responsibilities

• Assist with the registration, filing, and distribution of project documents in line with company procedures.
• Maintain accurate records of incoming and outgoing documentation.
• Ensure documents are correctly version‑controlled and archived.
• Support the setup and maintenance of project document registers.
• Support communication between project teams, vendors, and clients regarding documentation.
• Assist in tracking document status and following up on outstanding submissions.
• Support meeting documentation, including distribution of minutes and action lists.
• Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).
• Ensure all documentation complies with project quality and audit requirements.
• Assist with audits by providing requested documentation and records.
• Learn document control best practices, project workflows, and system usage.
• Actively seek feedback and demonstrate continuous improvement

Skills

MS Office

Education

Bachelor’s degree or Diploma in Business Administration / Information Management / Engineering / IT

Tools

Document management systems

Job description

Wood is currently recruiting for a Graduate Document Controller (Emirati) to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. This is a full-time onsite position in Sharjah, UAE.

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Responsibilities:

Wood is currently recruiting for a Graduate Document Controller (Emirati) to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures.

This is an onsite position in Sharjah, UAE.

The role

This is an exciting opportunity for an experiencedGraduate Document Controller to join ourUAE Business Unit.

Our Clients and Projects

Designing the future. Transforming the world.

Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.

Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Medical Insurance:Ensures inpatient and outpatient medical care is available should you require treatment.
• Group Life and Personal Accident Insurance:The company provides Life Assurance cover
• The Employee Share Plan:Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award:Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones

Job Purpose

The Graduate Document Controller will support project teams by ensuring all project documents are accurately controlled, stored, distributed, and maintained in accordance with company and client procedures. Training will be provided.

Key Objectives

• Assist with the registration, filing, and distribution of project documents in line with company procedures.
• Maintain accurate records of incoming and outgoing documentation.
• Ensure documents are correctly version‑controlled and archived.
• Support the setup and maintenance of project document registers.
• Support communication between project teams, vendors, and clients regarding documentation.
• Assist in tracking document status and following up on outstanding submissions.
• Support meeting documentation, including distribution of minutes and action lists.
• Upload, manage, and retrieve documents from the Electronic Document Management System (EDMS).
• Ensure all documentation complies with project quality and audit requirements.
• Assist with audits by providing requested documentation and records.
• Learn document control best practices, project workflows, and system usage.
• Actively seek feedback and demonstrate continuous improvement

Qualifications:

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don\'t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• Bachelor’s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field
• Fresh graduate or up to 1 year of experience (internship experience is an advantage)
• Proficiency in MS Office (Word, Excel, Outlook)
• Exposure to document management systems is an advantage but not required

What We Offer

• Entry‑level role designed for UAE National graduates
• Structured training and on‑the‑job mentoring
• Exposure to professional project and engineering environments
• Clear career development path in Document Control / Project Administration
• Supportive, inclusive, and professional work culture