Graduate Document Controller

Wood; United Arab Emirates; On-site; AED 66,960 - 100,440; Full time

Benefits offered by this job

Training and mentoring

Global exposure

Job summary

Wood is recruiting a Graduate Document Controller Emirati to join its UAE unit in Sharjah, supporting project teams by ensuring all project documents are accurately controlled, stored, distributed and maintained in accordance with company and client procedures.

The role is a full-time onsite position in Sharjah, UAE, with Wood providing training and opportunities to work within a global energy and engineering environment, contributing to project administration and document control processes.

Qualifications

• Bachelor's degree or Diploma in Business Administration / Information Management / Engineering / IT or a related field.
• Fresh graduate or up to 1 year of experience (internship experience is an advantage).
• Proficiency in MS Office Word, Excel, Outlook. Exposure to document management systems is an advantage but not required.

Responsibilities

• Assist with the registration, filing and distribution of project documents in line with company procedures.
• Maintain accurate records of incoming and outgoing documentation.
• Ensure documents are version controlled and archived.
• Support setup and maintenance of project document registers.
• Support communication between project teams, vendors and clients regarding documentation.
• Assist in tracking document status and following up on submissions.
• Upload, manage and retrieve documents from the EDMS.
• Ensure all documentation complies with project quality and audit requirements.

Skills

Fresh graduate

MS Office proficiency

Education

Bachelor's degree or Diploma in Business Administration / Information Management / Engineering / IT

Tools

MS Office (Word, Excel, Outlook)

EDMS exposure

Job description

Wood is currently recruiting for a Graduate Document Controller Emirati to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled stored distributed and maintained in accordance with company and client procedures This is a full-time onsite position in Sharjah UAE Wood is a global leader in consulting engineering and operations for the energy and materials sectors With 33 000 people in around 50 countries Wood supports clients across the full asset lifecycle delivering safe predictable outcomes while enabling resilient operations and a lower carbon future Wood forms the Energy amp Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering design and project management companies www woodgroup com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following which is a non-exhaustive list race colour age religion gender national origin disability sexual orientation gender identity protected veteran status or other characteristics in accordance with the relevant governing laws

What makes you remarkable

At Wood we are committed to equal opportunities and welcome all talented individuals to consider joining our team So even if you don t match every statement below but feel you have some of the experience knowledge or skills needed for this role we encourage you to apply It will take all of us working together to deliver solutions to the world s most critical challenges

Expected

Bachelor s degree or Diploma in Business Administration Information Management Engineering IT or a related field Fresh graduate or up to 1 year of experience internship experience is an advantage Proficiency in MS Office Word Excel Outlook Exposure to document management systems is an advantage but not required

What We Offer

Entry level role designed for UAE National graduates Structured training and on the job mentoring Exposure to professional project and engineering environments Clear career development path in Document Control Project Administration Supportive inclusive and professional work culture

Wood is currently recruiting for a Graduate Document Controller Emirati to join its UAE business unit focusing on supporting project teams by ensuring all project documents are accurately controlled stored distributed and maintained in accordance with company and client procedures This is a full-time onsite position in Sharjah UAE Wood UAE Sharjah Graduate Document Controller

The role

This is an exciting opportunity for an experienced Graduate Document Controller to join our UAE Business Unit Our Clients and Projects Designing the future Transforming the world Wood is an integral part of operations in Iraq and we are continuing to grow our footprint across the country With a 90-year heritage 10 major contracts and over 850 employees we have the skills expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance modifications and engineering solutions We are committed to decarbonising existing assets producing cleaner energy and developing a sustainable national workforce ensuring the long-term growth of the region

What we can offer

• Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
• Commitment to Diversity and Inclusion we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Commitment to continued professional development development plans that are tailored to your individual needs and interests
• Global connections join experts around the world who are at the leading edge of our industry shaping the standards of our profession
• Medical Insurance Ensures inpatient and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance The company provides Life Assurance cover
• The Employee Share Plan Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award Wood values the commitment and loyalty of our people Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work dedication and many years services of our employees at 5-year service milestones

Job Purpose

The Graduate Document Controller will support project teams by ensuring all project documents are accurately controlled stored distributed and maintained in accordance with company and client procedures Training will be provided

• Assist with the registration filing and distribution of project documents in line with company procedures
• Maintain accurate records of incoming and outgoing documentation
• Ensure documents are correctly version controlled and archived
• Support the setup and maintenance of project document registers
• Support communication between project teams vendors and clients regarding documentation
• Assist in tracking document status and following up on outstanding submissions
• Support meeting documentation including distribution of minutes and action lists
• Upload manage and retrieve documents from the Electronic Document Management System EDMS
• Ensure all documentation complies with project quality and audit requirements
• Assist with audits by providing requested documentation and records
• Learn document control best practices project workflows and system usage
• Actively seek feedback and demonstrate continuous improvement

Expected

Bachelor s degree or Diploma in: Business Administration / Information Management / Engineering / IT or a related field Fresh graduate or up to 1 year of experience (internship experience is an advantage) Proficiency in MS Office (Word, Excel, Outlook) Exposure to document management systems is an advantage but not required