UAE Logistics & Fleet Operations Coordinator

Star Services; Abu Dhabi; On-site; AED 134,000 - 201,000; Full time

Job summary

Star Services in the UAE is seeking an Operations & Inventory Coordinator to manage daily van movements, domestic logistics, and inventory coordination across locations. The role requires hands-on planning, strong coordination with drivers and internal teams, and a proactive approach to solving issues.

The ideal candidate has deep knowledge of UAE logistics, experience with warehouses and customs, and comfort using AI tools to streamline operations. UAE driving license is a must.

Qualifications

• 25 years of experience in operations logistics transportation inventory warehouse or a related field.
• Strong practical understanding of UAE domestic logistics and transportation requirements.
• Experience coordinating multiple vehicles/drivers and daily movements.
• Experience dealing with warehouses suppliers transport companies and delivery teams.
• Basic understanding of UAE customs and clearance processes.
• Good knowledge of Microsoft Excel / Google Sheets and operational trackers.
• Comfortable using AI tools such as ChatGPT Microsoft Copilot Gemini or similar tools for productivity and operational problem-solving.
• Strong communication organization and follow-up skills; able to manage multiple requests and changing priorities.
• UAE driving license is a must; Arabic language skills are preferred.

Responsibilities

• Plan and coordinate daily movement of company vans between locations, warehouses, sites and operational areas.
• Prepare daily vehicle movement plans based on operational requirements and priorities.
• Coordinate with drivers on locations timings routes and assignments; track movements and ensure vans are available where required.
• Follow up with drivers throughout the day, resolve delays or changes and reallocate vehicles based on changing priorities.
• Coordinate urgent/last-minute movement requirements and maintain trackers covering vehicle, driver, current location, destination, assignment and status.
• Coordinate day-to-day domestic logistics requirements across the UAE.
• Arrange pickups, deliveries, transfers and movement of goods between warehouses sites, suppliers and other locations.
• Develop understanding of UAE transportation requirements, delivery processes, routes, timings and operational constraints.
• Coordinate with drivers, transport companies, suppliers, warehouses and internal teams; proactively follow up on delays or incomplete deliveries.
• Maintain PODs, delivery notes and other logistics documentation; resolve day-to-day issues.
• Coordinate with customs agents and freight forwarders when required.
• Maintain basic working knowledge of UAE customs and clearance procedures.
• Assist with invoices, packing lists, delivery orders and shipment documentation; track shipments through clearance.
• Escalate customs issues to the relevant agent or Operations Lead.
• Use AI tools and digital applications to improve daily operational efficiency.
• Use AI for movement schedules, operational updates, logistics data analysis, reports, summaries and pending follow-ups.
• Maintain and improve digital trackers and identify repetitive tasks that can be automated or simplified using AI.
• Support the Operations Lead in developing more efficient data-driven operating processes.
• Act as a central coordination point between Operations drivers, warehouses, sites, suppliers and logistics partners.
• Maintain daily trackers for vehicle movements, deliveries, inventory transfers, shipments and pending actions.
• Follow up continuously with stakeholders to ensure tasks are completed on time and prioritize movements according to daily requirements.
• Support urgent and ad-hoc operational requirements.

Skills

Fleet movement coordination

UAE logistics

Vehicle coordination

Warehouses & transport

Customs procedures

Excel / Sheets / trackers

AI tools usage

Communication & follow-up

UAE driving license

Arabic language preferred

Tools

ChatGPT

Microsoft Copilot

Gemini

Google Sheets

Microsoft Excel

Job description

Star Services in the UAE is seeking an Operations & Inventory Coordinator to manage daily van movements, domestic logistics, and inventory coordination across locations. The role requires hands-on planning, strong coordination with drivers and internal teams, and a proactive approach to solving issues.

The ideal candidate has deep knowledge of UAE logistics, experience with warehouses and customs, and comfort using AI tools to streamline operations. UAE driving license is a must.