Travel Coordinator & Admin Support Specialist

Jobtailor; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

AESG group in the UAE is seeking a Travel Coordinator to manage employee travel arrangements, budgets, and vendor relationships. The role focuses on cost-efficient, policy-compliant bookings and exceptional employee service.

You'll coordinate flights, hotels, and transportation, negotiate with suppliers, and prepare required documentation. A UAE-based candidate with 2–3 years' experience and strong communication skills is preferred.

Qualifications

• Bachelor's degree or diploma in a related field.
• Minimum 2–3 years' experience in travel coordination and administrative support in UAE.
• Strong knowledge of travel booking platforms, travel policies and expense management.
• Excellent organisational, communication, and coordination skills with ability to manage multiple priorities.
• Proficient in Microsoft Office; ERP and travel management systems experience is a plus.

Responsibilities

• Manage and coordinate employee travel arrangements (flights, accommodation, ground transport, car rentals, itineraries).
• Ensure travel operations are cost-effective and compliant across the AESG group.
• Negotiate agreements and set up credit facilities worldwide for travel needs.
• Assist in managing travel budgets and ensure policy compliance.
• Develop relationships with travel vendors to secure best rates and services.
• Address travel-related issues such as cancellations or changes and provide solutions.
• Prepare travel documentation and obtain approvals prior to booking.
• Educate employees on travel policies and tolls.
• Generate reports on travel expenses and trends for management.
• Provide excellent customer service to employees and respond to inquiries.

Skills

Travel Coordination

Budget Management

Vendor Relationship Management

Travel Policy Compliance

Customer Service

Education

Bachelor's degree in Business Administration, Hospitality, Tourism, or related field

Tools

Travel Booking Platforms

ERP Systems

Travel Management Systems

Microsoft Office

Job description

AESG group in the UAE is seeking a Travel Coordinator to manage employee travel arrangements, budgets, and vendor relationships. The role focuses on cost-efficient, policy-compliant bookings and exceptional employee service.

You'll coordinate flights, hotels, and transportation, negotiate with suppliers, and prepare required documentation. A UAE-based candidate with 2–3 years' experience and strong communication skills is preferred.