Transport Coordinator / Transport Admin – UAE Experience Required

Tanqeeb; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

Tanqeeb in the United Arab Emirates is seeking a Transport Coordination/Office Administrator to oversee daily driver and operator activities, monitor attendance and schedules, and ensure timely submission of timesheets and documents.

The role requires strong English and Hindi communication, excellent coordination, and proficiency with MS Excel/Word and common office tools. Experience in transport rental or logistics is preferred.

Qualifications

• Previous UAE experience is mandatory.
• Experience coordinating drivers, operators, vehicles or transport equipment is preferred.
• Fluent in English and Hindi communication.
• Good knowledge of UAE locations, roads and transport operations.
• Strong organizational and record-keeping abilities.

Responsibilities

• Coordinate daily activities of drivers, operators and transport staff.
• Monitor attendance, duty schedules, availability, leave and replacements.
• Coordinate vehicle/equipment deployment per site requirements.
• Communicate with customers, site supervisors, drivers and operators.
• Follow up on delays, vehicle issues and other operational matters.
• Prepare basic daily/weekly operational reports for management.
• Maintain organized office records and filing systems.

Skills

Communication skills

Coordination

Follow-up

Problem-solving

Record keeping

Time management

Office administration

Tools

MS Excel

MS Word

Email

WhatsApp

Job description

• Coordinate daily activities of drivers, operators and transport staff.
• Monitor daily attendance, duty schedules, availability, leave, absences and replacements.
• Coordinate vehicle, equipment and operator deployment according to customer and site requirements.
• Monitor daily vehicle/equipment movements, assignments and operational requirements.
• Arrange and follow up on driver/operator replacements when required.
• Communicate with customers, site supervisors, drivers and operators regarding daily operational requirements.
• Follow up on delays, attendance problems, vehicle issues and other operational matters.
• Escalate important issues to management promptly and follow up until resolution.
• Ensure management instructions are communicated clearly to drivers/operators and completed as required.
• Collect, check and follow up on daily and monthly timesheets.
• Ensure timesheets are complete, accurate, properly signed and submitted on time.
• Follow up on missing, incomplete or incorrect timesheets and supporting documents.
• Maintain updated records of drivers, operators, vehicles, equipment and assignments.
• Follow up on driver and vehicle documentation and expiry dates.
• Maintain proper physical and electronic filing of timesheets, attendance records, delivery documents and operational paperwork.
• Coordinate with the Accounts/Admin team regarding timesheets and supporting documents required for invoicing.
• Handle incoming calls, WhatsApp messages, emails and visitors professionally.
• Perform front-desk and general office administration duties.
• Assist with customer follow-up and delivery/pick-up coordination.
• Prepare basic daily and weekly operational reports for management.
• Maintain organized office records and filing systems.
• Perform other related transport coordination and administrative duties as assigned.

Desired Candidate Profile

• Previous UAE experience is mandatory.
• Experience in a transport rental, construction, equipment rental, logistics or related company is strongly preferred.
• Experience coordinating drivers, operators, trucks, buses, vehicles or transport equipment is an advantage.
• Hindi and English communication skills are mandatory.
• Good knowledge of UAE locations, roads and transport operations.
• Strong communication, coordination, follow-up and problem-solving skills.
• Good working knowledge of MS Excel, MS Word, Email and WhatsApp.
• Ability to maintain accurate records and work with deadlines.
• Responsible, punctual, organized and able to work under pressure.
• Comfortable communicating with drivers, operators, customers and site personnel.
• Responsible, practical, proactive, well organized, good at follow-up, good communicator.
• Candidates with previous experience in a UAE transport rental, construction, equipment rental or logistics company will be preferred.