Training Administrator

Keolis.MHI; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Keolis.MHI is seeking an experienced Training Administration professional to coordinate and manage training activities, ensuring accurate record-keeping and data integrity within HR-Training systems. You will liaise with internal departments and external providers to support scheduling, documentation, and compliance.

The role requires 3+ years in administrative roles, preferably in HR or Training administration, with strong English communication and MS Office skills.

Qualifications

• Diploma or degree of any discipline.
• Degree in business administration, human resources, or a related field (preferred).
• Minimum 3 years experience in an administrative role, preferably within HR or Training administration.
• Experience working with training records, databases, or HR systems.
• Exposure to finance or procurement processes is an advantage.
• 5 years of experience in administrative and executive support roles in rail industry.
• Fluent in English (written and spoken).
• Proficient in MS Office applications, particularly Excel and Word.

Responsibilities

• Coordinate and administer training activities including scheduling, attendance, evaluations, and post-training documentation.
• Maintain accurate record-keeping, document control, and data integrity.
• Produce regular training, attendance, and performance reports for management and internal stakeholders.
• Review internal and external training documentation for accuracy, completeness, and compliance with templates and standards.
• Support internal audits of training's administrative processes and implement corrective actions where required.
• Coordinate travel, accommodation, and logistical arrangements as required.

Skills

Fluent English

MS Office (Excel & Word)

Organisational skills

Time management

Communication skills

Education

Diploma or degree (any discipline)

Degree in business administration or human resources

Tools

MS Office suite

Job description

Date: Oct 7, 2026

Location: Dubaï, AE, 114190

Brand: KEOLIS

Contract Type: Permanent contract

Main Responsibilities

Strategic

N/A

Financial

• Process Training-related financial transactions through Dynamics, including training costs, vendor payments, overtime, and reimbursements.
• Track Training expenditure against the approved annual budget and prepare regular cost and variance reports.
• Coordinate with Finance, Procurement, and HR teams to ensure timely and accurate financial processing.

Stakeholder / Customer

• Act as the primary administrative point of contact for internal departments on training coordination matters.
• Liaise with external training providers and awarding bodies to support scheduling, documentation, and compliance requirements.
• Support audits, reviews, and visits from external bodies by ensuring required records and evidence are available and accurate.

Operational

• Coordinate and administer training activities, including scheduling, attendance records, evaluations, and post‑training documentation.
• Maintain accurate record‑keeping, document control, and data integrity.
• Produce regular training, attendance, and performance reports for management and internal stakeholders.
• Review internal and external training documentation for accuracy, completeness, and compliance with approved templates and standards.
• Support internal audits of training's administrative processes and implement corrective actions where required.
• Coordinate travel, accommodation, and logistical arrangements as required.
• Maintain confidentiality of all training, employee, financial, and performance information.

Capability / People

• Demonstrate professional service standards and a customer-focused approach in all interactions.
• Maintain up‑to‑date knowledge of HR-Training systems, tools, and administrative best practices.
• Work collaboratively with HR, Operations, Finance, and external partners to support effective learning delivery.

Minimum Qualification

Min.

Required

Desirable

Education

Diploma or degree of any discipline.

Degree in business administration, human resources, or a related field (preferred).

Experience

• Minimum 3 years experience in an administrative role, preferably within HR or Training administration.
• Experience working with training records, databases, or HR systems.
• Exposure to finance or procurement processes is an advantage.

5 years of experience in administrative and executive support roles in rail industry

Skills / Training

• Fluent in English (written and spoken).
• Proficient in MS Office applications, particularly Excel and Word.
• Strong organisational, communication, and time‑management skills.

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Job Segment: Curriculum, Document Control, Procurement, Training, Education, Administrative, Operations