Technical Estimation & Proposal Engineer

ACTION International Services LLC; Dubai; On-site; AED 90,000 - 140,000; Full time

Job summary

ACTION International Services LLC seeks a talented mechanical engineer with strong estimation and technical support skills for tendering and project execution. You will analyze specifications, size gensets, perform flow studies, and prepare cost estimates while coordinating with sales and operations.

GCC/UAE familiarity, AutoCAD proficiency and advanced Excel capabilities are essential. The role involves site visits and cross-functional collaboration to minimize costs and ensure compliant

Qualifications

• Degree in Mechanical Engineering or equivalent from an internationally recognized University.
• Minimum 5 years' experience in an estimation or technical support role, including framework and maintenance contract tendering.
• GCC experience is essential, with exposure to UAE client specifications and regional pricing.
• Proficient in Mechanical Fluid Dynamics, Pump Applications and Selection; Electrical genset systems sizing and load calculations.

Responsibilities

• Review opportunity information, specifications and drawings to determine system design requirements.
• Perform calculations and analysis including pressure drop, flow analysis and generator set sizing.
• Prepare project drawings (working plans to details) per design and guidelines.
• Compile cost estimates and schedule-of-rates pricing for tendered framework and maintenance contracts.
• Assist in bid evaluation and align proposals with company strategy.
• Coordinate with internal groups (purchasing, logistics, sales, operations, accounting) and visit sites as required.

Skills

Fluid dynamics

Genset sizing

Cost estimation

AutoCAD

MS Excel

Cross-functional collaboration

Education

Bachelor's degree in Mechanical Engineering

Tools

AutoCAD

MS Office

Job description

General Description

This role is responsible for providing proactive technical and estimation support for all project requirements and submittals during tendering as well as project execution phase. The role spans mechanical (fluid dynamics) and electrical (genset) systems, with a strong focus on cost estimation for rental framework and maintenance contracts. It will also address documentation requirements of a technical nature by working closely with the sales and operations team.

1.1. Key Accountabilities / Responsibilities

Technical Support

Review opportunity information, specifications, drawings, and other applicable details to determine requirements for design of system. Perform all necessary calculations and analysis, interpretation of data, pressure drop and flow analysis, and generator set sizing and electrical load calculations, etc., as required. Responsible for preparation of project-specific method statements in line with scope of works, commercial & technical proposals that comply with client and regional specifications, standards and guidelines. Responsible for the preparation of project drawings (Working plans to details) complying with project design, specifications and guidelines, as follows (knowledge of geographical coordinate systems is preferred): System layout and details System cross sections Electrical and hydraulic layout Construction drawings Discharge layouts for NOC applications Assist the bid process by identification of scope of works and generation of BOQ measurement items from Client drawings and design concepts. Responsible for the compilation of cost estimates in line with engineering parameters, bill of quantity and specific client requirements, including schedule-of-rates pricing for framework agreements and annual maintenance contracts. Assist in evaluating bids and in acknowledging or declining them in line with company philosophy and strategy. Keep abreast with industry standards, client-specific requirements and recent product developments, and ensure the technical solution and support provided is in line with the changes and complements any enhancements while fulfilling the business needs. Investigate and recommend alternative methods to meet technical requirements in a cost-effective manner. Formulate comprehensive studies to bring about changes that will minimize overall project costs, increase efficiencies and increase revenue for the technical solutions provided. Coordinate simultaneous projects and manage efficient documentation control procedures. Proactively update stakeholders on current technical support status, task progression, issues and potential delays. Be fully familiar and conversant with department and company policies, procedures and processes, ensuring all work and actions undertaken are in full compliance at all times. Carry out site visits alongside the applicable Project Engineer and Operations Supervisor where required. Generate, and/or direct the draftsman to produce, ad hoc Auto CAD drawings. Coordinate as required with internal groups including purchasing, logistics, sales, operations, warehouse and accounting personnel.

Cross Functional Support/Training

Work closely with internal project stakeholders assigned to identify and resolve any project risks associated with technical solutions, contracts, documentation & execution. Identify & address problems and opportunities; elevate those that are appropriate to the Line Manager, and facilitate discussion & deliberation. Provide marketing support, prepare prequalification documentation and customised datasheets.

1.2. Qualification Requirements

Degree in Mechanical Engineering or equivalent from an internationally recognized University. Minimum 5 years' experience in an estimation or technical support role, including framework and maintenance contract tendering. GCC experience is essential, with demonstrable exposure to UAE client specifications, authority requirements and regional supply-chain pricing. Proficient in Mechanical Fluid Dynamics, Pump Applications and Selection. Working knowledge of electrical genset systems, including sizing, load calculations and associated ancillaries. Strong estimation arithmetic and logical reasoning skills, with demonstrable accuracy in quantity take-off, rate build-up and cost modelling. Proficient in Auto CAD, Microsoft Office suite, particularly MS Excel. Effective communication skills, including verbal, written and presentation skills. Demonstrable track record of managing multiple tender proposals simultaneously. Experience estimating and administering framework agreements and maintenance contracts (schedule of rates, call-off pricing, annual price escalation) is strongly preferred. Proven ability to work effectively both independently and in a team-based environment. Demonstrated willingness to be flexible and adaptable to changing priorities. Strong multi-tasking and organisational skills. Keen analytical, organisational and problem-solving skills, which enable sound decision-making. Excellent team skills with an ability to communicate and work effectively across a variety of internal and external stakeholders.