Team and Office Assistant

Macquarie Bank Limited; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Macquarie Bank Limited in Dubai seeks a proactive Team Assistant to support the day-to-day running of a growing office. You will act as the central point of contact for the local team, coordinating travel, expenses, invoices, and general office operations while assisting with onboarding, seating, and events.

Strong communication and organisation are essential. The role offers a dynamic environment within Macquarie's Commodities and Global Markets team, with opportunities to engage with senior

Qualifications

• Experience in a team assistant and office coordination role.
• Excellent communication and interpersonal skills.
• Highly organised with the ability to manage multiple tasks.

Responsibilities

• Provide day-to-day administrative support for the Dubai office.
• Coordinate travel and expenses for senior stakeholders.
• Process invoices, manage office stock, and arrange seating and facilities.
• Support onboarding/offboarding and event organisation as needed.

Skills

Team assistant

Office coordination

Stakeholder communication

Organised

Problem-solving

Job description

Our Commodities and Global Markets team in Dubai is dedicated to providing innovative solutions across various financial markets. We support our clients with a wide range of services, including trading, risk management, and financing, ensuring they can navigate complex market environments with confidence.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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As the Team Assistant, you will play a key role in supporting the day-to-day running of a growing office. Acting as a central point of contact for the local team, you will provide administrative support across the office, including travel and expense coordination for senior stakeholders, processing invoices, office stock management, car parking coordination, and supporting general office operations. You will also assist with onboarding and offboarding activity, seating arrangements, technology requirements, office inspections, kitchen management, and event organisation where required. This is a varied role suited to someone who is a strong communicator and aligned to being the go-to person for a small but expanding office environment.

What you offer

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• Experience in a team assistant and office coordination role, ideally within a financial services or professional services environment.
• Highly organised with strong attention to detail and the ability to manage a broad range of responsibilities across team support and office coordination.
• Excellent communication and interpersonal skills, with the confidence to engage with senior stakeholders and build strong working relationships across the office.
• A flexible and proactive approach, with the willingness to take ownership of varied tasks and support the smooth running of a growing Dubai office.
• Strong problem-solving skills, sound judgement, and the ability to stay calm and effective in a changing environment.

About Commodities and Global Markets

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Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Inclusion at Macquarie

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We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.