Student Supervisor - Immediate Start

Aldar Education LLC; Abu Dhabi; On-site; AED 60,000 - 85,000; Full time

Job summary

Aldar Education is seeking a dedicated Student Supervisor for Al Shohub Private School in Abu Dhabi with immediate start. You will support student welfare, pastoral administration, school events and daily operations, working with leadership, teachers, parents and admin teams.

Fluency in English and Arabic is valued. Join a British-curriculum primary setting established in 1999, collaborating across departments to maintain accurate records and deliver high-quality administrative support for

Qualifications

• Experience in front-of-house or administrative support.
• Bilingual English/Arabic communication is beneficial.
• Interest in student welfare and pastoral care.

Responsibilities

• Support safeguarding and welfare of students throughout the school day.
• Coordinate attendance, admissions, and pastoral activities with the Pastoral Team.
• Assist reception and Attendance Officer with student whereabouts and records.
• Maintain accurate pastoral records and communications for students, parents and staff.
• Help plan school events, assemblies, and student awards.

Skills

Front-of-house

Reception

Administration

Pastoral support

Tools

iSAMS

Microsoft Office

Canva

ePraise

CPOMS

Job description

Student Supervisor - Immediate Start Job Snapshot

Role: Student Supervisor - Location: Abu Dhabi, United Arab Emirates - Industry: Primary-Secondary Education - Function: School-College Administration - Experience: Relevant experience in front-of-house, secretarial, clerical, or administrative support - Job Type: Full Time - Work Arrangement: On-site

Job Details

Country: United Arab Emirates
City: Abu Dhabi
Industry: Primary-Secondary Education
Function: School-College Administration
Salary: Not disclosed
Gender: No Preference
Candidate Nationality: Not specified
Job Type: Full Time
Work Arrangement: On-site

Position Overview

Aldar Education is seeking an organised and dedicated Student Supervisor to join Al Shohub Private School in Abu Dhabi for an immediate start. The successful candidate will support student welfare, pastoral administration, school events, and daily operational activities while working closely with school leadership, teachers, parents, and administrative teams. Al Shohub Private School is a British curriculum primary school located in Khalifa City A, Abu Dhabi. Established in 1999 by Her Highness Sheikha Shaikha Bint Saif Al Nahyan, the school provides a supportive and inclusive learning environment that reflects the values of the Emirati community and the educational standards established by ADEK. The Student Supervisor will play an important role in maintaining accurate student information, coordinating pastoral activities, assisting with school communications, and supporting the smooth organisation of educational events, trips, and extracurricular programmes. Applicants should demonstrate strong organisational and interpersonal skills, proficiency in both English and Arabic, and a genuine commitment to student wellbeing and educational excellence.

Key Responsibilities

Student Supervision and Pastoral Support

• Support the safeguarding, welfare, and positive development of students throughout the school day.
• Work closely with the Pastoral Team to coordinate and improve processes relating to student attendance, punctuality, new admissions, departing students, lockers, and other pastoral activities.
• Assist reception staff and the Attendance Officer in monitoring student whereabouts and maintaining accurate attendance information.
• Collaborate with the relevant Assistant Principal, Heads of Year, and Heads of Key Stage to support pastoral administration and student-related activities.
• Maintain accurate, timely, and reliable pastoral records, including attendance, punctuality, student interventions, and reward information.
• Ensure pastoral information is appropriately reviewed, approved, and suitable for its intended purpose.
• Prepare and upload student reward certificates to ePraise and arrange printing for Heads of Year and Heads of Key Stage before school assemblies.
• Assist in preparing pastoral information, guidance, and communications for students, parents, and staff.
• Contribute to a positive school environment through professional communication and cooperative working relationships.

School Administration and Data Management

• Provide general administrative assistance to support teaching, learning, pastoral care, and daily school operations.
• Manage diaries, schedules, appointments, and administrative arrangements as required.
• Enter, update, maintain, and retrieve information from school databases and administrative systems.
• Use relevant school platforms, including iSAMS, ePraise, CPOMS, and SmartPass, to support student records and pastoral processes.
• Prepare documents, presentations, spreadsheets, and communication materials using Microsoft Outlook, Word, PowerPoint, Excel, and Canva.
• Update, review, and maintain annual pastoral and curriculum handbooks to ensure information remains accurate and relevant.
• Support reception and customer service activities, including welcoming visitors and responding to enquiries.
• Maintain organised records and assist with the effective flow of information between school departments.
• Identify administrative challenges, evaluate available information, and contribute to practical solutions.
• Participate in reviewing and improving internal systems and procedures through teamwork, logical thinking, and collaborative problem-solving.

Parent, Student, and Staff Communication

• Communicate effectively and sensitively with students, parents, teachers, and other school personnel.
• Handle communication through emails, telephone calls, written correspondence, and face-to-face discussions.
• Build and maintain constructive professional relationships with colleagues, students, parents, and external stakeholders.
• Act as an interpreter during parent-student meetings when required, using proficiency in English and Arabic.
• Assist in organising parent-teacher-student conferences and related communication activities.
• Provide administrative support for school information evenings and other parent engagement events.
• Respond to concerns and enquiries professionally, using appropriate information to identify solutions.
• Coordinate with school departments to ensure information is shared accurately and efficiently.

School Events, Activities, and Educational Visits

• Assist with the planning and organisation of school events, assemblies, award ceremonies, and end-of-term celebrations.
• Support arrangements for GCSE Open Evenings, Information Evenings, Annual Awards, assemblies, and student reward celebrations.
• Coordinate with admissions, housekeeping, IT teams, and external service providers when required for school events.
• Monitor the school events calendar and help identify potential conflicts involving venues, year groups, and scheduled activities.
• Assist with the preparation and distribution of certificates, awards, and related materials for school celebrations.
• Serve as a point of contact for the organisation of extracurricular activities (ECAs), educational trips, school activities, and events involving students, parents, teachers, and relevant authorities.
• Act as the main school-level contact for the coordination of educational trips and visits.
• Support communication and administrative arrangements to ensure school activities are organised effectively.

Resource and Facilities Coordination

• Assist in monitoring and managing resources and associated expenditure under the school 's Moral Education activities.
• Maintain appropriate stock levels of administrative and student recognition materials, including Form Representative badges, House Captain badges, awards, and stationery.
• Monitor the use of available resources and support efficient purchasing and stock control procedures.
• Conduct basic visual and operational checks of relevant office equipment.
• Identify damaged or defective equipment and notify the appropriate team for repair, replacement, or removal from service.
• Coordinate with relevant departments to support the availability of equipment and materials required for school operations.
• Contribute to improvements in resource management and administrative efficiency.

Teamwork and Professional Responsibilities

• Work collaboratively with school leadership, teaching staff, administrative colleagues, and external providers.
• Support the school 's vision, mission, and educational values through professional conduct and daily responsibilities.
• Demonstrate initiative when identifying opportunities to improve administrative processes and student support services.
• Maintain confidentiality and accuracy when handling student information and school records.
• Participate in school team activities and contribute to a cooperative working environment.
• Follow established school policies, procedures, and relevant operational requirements.
• Demonstrate a commitment to continuing professional development and the ongoing improvement of professional skills.
• Carry out other relevant administrative and pastoral support responsibilities as required.

Qualifications and Experience

Minimum Qualifications

• School leaver 's certificate or equivalent educational qualification.
• English and Mathematics qualifications at GCSE level or equivalent.

Minimum Experience

• Relevant professional experience is required.
• Current or previous experience as a front-of-house assistant, secretary, clerical assistant, office assistant, or administrative assistant.

Job-Specific Knowledge and Skills

• Proficiency in both English and Arabic, including speaking, reading, and writing.
• Computer literacy and the ability to use school administrative systems such as iSAMS.
• Knowledge of Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Familiarity with Canva or other design and presentation software.
• Understanding of general office procedures and administrative practices.
• Strong organisational skills with the ability to coordinate multiple tasks and maintain accurate records.
• Effective interpersonal and communication skills when dealing with students, parents, school staff, and visitors.
• Ability to work collaboratively as part of a team and maintain positive professional relationships.
• Practical problem-solving skills and the ability to respond appropriately to administrative and operational challenges.
• Commitment to the school 's vision and mission.
• A genuine passion for education and belief in the potential of every student.
• Willingness to participate in continuing professional development (CPD).

About Al Shohub Private School

Al Shohub Private School is a British curriculum primary school located in a purpose-built educational facility in Khalifa City A, Abu Dhabi. Founded in 1999 by Her Highness Sheikha Shaikha Bint Saif Al Nahyan, the school is part of the Aldar Education family and serves a predominantly Emirati student community. The school offers a mixed-gender primary education and is committed to providing high-quality British curriculum learning opportunities that are accessible to families in Abu Dhabi. Its educational approach combines academic expectations with personalised learning, recognising the individual abilities, interests, and development needs of students. The school maintains strong connections with the Emirati community and operates in accordance with ADEK requirements. Through collaboration among students, parents, and educators, Al Shohub Private School aims to foster an inclusive learning environment that supports academic achievement, personal development, and the skills needed for future success.

Safeguarding and Child Protection

Aldar Education is committed to safeguarding and promoting the welfare of children and young people. All staff members are expected to share this commitment and uphold the school 's safeguarding standards. Offers of appointment are subject to satisfactory references and police clearance.