Strategic Legal Personal Assistant & Office Support

0400 FBD USA LLP; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Freshfields is seeking a proactive legal secretary to support fee earners across the MENA region. The role focuses on high-level administrative duties, diary management, travel arrangements and expense claims to ensure smooth business operations.

Ideal candidates will hold a formal legal secretarial qualification with excellent communication, organisational abilities, and IT skills across Word, PowerPoint and Excel. Flexibility for evenings or weekends may be required.

Qualifications

• Formal legal secretarial qualification is essential.
• Excellent written and oral communication skills.
• Administrative support experience in a professional services environment.
• Good organisational skills and attention to detail.
• Ability to prioritise and act on own initiative.
• Able to work fast to tight deadlines.
• Able to work as part of a team.
• Flexible and proactive under pressure, including evenings/weekends.
• Excellent IT skills including fast, accurate typing (60 wpm).
• Proficient in Word, PowerPoint and Excel; comfortable with legal documents.

Responsibilities

• Provide high-level administrative support to fee earners across MENA.
• Manage diaries, arrange travel, and process expenses.
• Support marketing, BD, and client engagement activities and update systems.
• Maintain electronic filing and ensure confidentiality standards.
• Assist with billing, drafting narratives and client documents.
• Support reception and office operations as needed.

Skills

Legal secretarial skills

Communication skills

Administrative support

Organisational skills

Initiative / proactivity

Deadline-driven

Team player

Evenings/weekends flexibility

Typing speed 60 wpm

MS Word / PowerPoint

MS Excel

Industry software familiarity

Education

Formal legal secretarial qualification

Tools

FileSite

Intapp

WorkDay

SalesForce

Foundation

IntroHive

Job description

Freshfields is seeking a proactive legal secretary to support fee earners across the MENA region. The role focuses on high-level administrative duties, diary management, travel arrangements and expense claims to ensure smooth business operations.

Ideal candidates will hold a formal legal secretarial qualification with excellent communication, organisational abilities, and IT skills across Word, PowerPoint and Excel. Flexibility for evenings or weekends may be required.