Strategic Academic Appointments Partner

MBZUAI (Mohamed bin Zayed University of Artificial Intelligence); Abu Dhabi; On-site; AED 180,000 - 280,000; Full time

Job summary

MBZUAI in the United Arab Emirates seeks an Academic Appointments Partner to oversee end-to-end appointment processes and collaborate with faculties and administrative offices for a smooth candidate experience.

The role coordinates recruitment initiatives, interviews, documentation, contracts, and onboarding while ensuring policy compliance and data integrity. Strong collaboration and communication are essential.

Qualifications

• Bachelor's degree in higher education administration, business administration, or related field.
• Master's degree preferred.
• At least 5 years of experience in academic administration, HR operations, or related roles in higher education.
• Knowledge of academic appointment processes, recruitment practices, and higher education operations.
• Strong organizational and problem-solving skills with attention to detail.
• Ability to work collaboratively with multiple stakeholders and manage competing priorities.
• Excellent communication and interpersonal skills.
• Proficiency in using HRIS, workflow systems, and data management tools.

Responsibilities

• Administer the end-to-end academic appointments processes, including recruitment support, appointment documentation, contract preparation, and reappointments.
• Assist in planning and executing recruitment initiatives, events, and on-campus interviews, ensuring professional coordination and delivery.
• Manage interview scheduling and communications with candidates and search committees to provide efficient, transparent, and welcoming candidate experience.
• Prepare interview materials and support search committees in evaluating candidates and compiling feedback.
• Serve as the primary liaison for candidates throughout the recruitment and appointment cycle, providing timely updates and maintaining positive engagement.
• Provide operational support to Deans, Department Chairs, and academic leadership by guiding them through appointment procedures and institutional requirements.
• Collaborate with HR, Legal, Research, and other administrative offices to coordinate contracts, onboarding, visa processing, relocation, and benefits administration.
• Ensure all academic appointment activities comply with university policies, procedures, and applicable accreditation and regulatory standards.
• Maintain accurate and confidential records in applicant tracking and appointment systems, ensuring data integrity and compliance.
• Respond promptly and professionally to inquiries from faculty, administrators, and candidates, ensuring clear and consistent communication.
• Contribute to continuous improvement by identifying process gaps and recommending enhancements to appointment workflows and systems.
• Support international and strategic recruitment efforts by fostering consistent, high-quality candidate engagement and experience.
• Assist in developing and delivering training sessions, reference materials, and communication tools to build institutional awareness of appointment procedures and best practices.
• Perform all other duties as reasonably directed by the line manager that are commensurate with these functional objectives.

Skills

Strong organizational skills

Excellent communication

Interpersonal skills

Cross-functional collaboration

Problem-solving

Education

Bachelor's degree in higher education administration

Master's degree preferred

Tools

HRIS

Workflow systems

Data management tools

Job description

MBZUAI in the United Arab Emirates seeks an Academic Appointments Partner to oversee end-to-end appointment processes and collaborate with faculties and administrative offices for a smooth candidate experience.

The role coordinates recruitment initiatives, interviews, documentation, contracts, and onboarding while ensuring policy compliance and data integrity. Strong collaboration and communication are essential.