Speaker Operations Coordinator

Visioneers; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Visioneers is seeking an Assistant Producer to support the Summit's Track Producers with speaker coordination, travel logistics, and session planning. The role covers communications, documentation, and day-to-day administration throughout planning and delivery.

You will coordinate with speakers, agents, and teams across Programming, Production, Logistics, Marketing, and Operations to ensure accurate session details and timely readiness. Strong English and/or Arabic skills are essential.

Qualifications

• Experience communicating with external stakeholders, guests, clients, speakers, or talent.
• Basic understanding of event logistics and coordination.
• Strong written and verbal communication skills in English or/and Arabic.
• Arabic or additional languages would be an advantage.

Responsibilities

• Serve as the main day-to-day contact for assigned speakers and manage communications with agents and representatives.
• Coordinate travel, visas, hotels, flights, and other logistics for speakers.
• Maintain updated speaker lists, session schedules, and production requirements across teams.
• Prepare meeting notes, action lists, and follow-up emails to track progress.
• Support on-site arrivals, registrations, and movement of speakers at the venue.
• Provide regular updates to the Track Producer on progress, risks, and outstanding actions.

Skills

Excellent communication

Highly organized

Deadline management

Stakeholder management

Proactive follow-up

Calm under pressure

Team collaboration

Flexible schedule

Discretion with data

Tools

Microsoft Office

Google Workspace

Excel

Google Sheets

Job description

Visioneers is seeking an Assistant Producer to support the Summit's Track Producers with speaker coordination, travel logistics, and session planning. The role covers communications, documentation, and day-to-day administration throughout planning and delivery.

You will coordinate with speakers, agents, and teams across Programming, Production, Logistics, Marketing, and Operations to ensure accurate session details and timely readiness. Strong English and/or Arabic skills are essential.