Spare Parts Orders Administrator- Gas & Process Division

Atlas Copco Holding GmbH; Dubai; On-site; AED 134,000 - 201,000; Full time

Benefits offered by this job

Culture of trust and accountability

Lifelong learning and career growth

Innovation powered by people

Comprehensive compensation andBenefits

Health and well-being

Job summary

Atlas Copco Holding GmbH is seeking a Spare Parts Orders Administrator for the Gas & Process Division in Dubai. The role focuses on end-to-end processing of spare parts orders, ensuring accuracy, timely delivery, and high customer service levels.

You will work with sales, service, logistics, and finance to coordinate bookings, invoicing, and order fulfillment. A SAP experience is preferred, with 3–5 years in sales support or aftermarket parts administration.

Qualifications

• Bachelor’s degree in business or equivalent experience.
• 3–5 years’ experience in sales support or aftermarket parts administration.
• SAP experience required.

Responsibilities

• Process spare parts orders from customers, sales teams and service departments.
• Verify part numbers, pricing, availability and delivery requirements.
• Create and maintain sales orders in the ERP system and track status to delivery.
• Coordinate with product companies and forwarders for deliveries and expedite urgent orders.
• Prepare shipping documentation and ensure compliance with procedures.

Skills

SAP experience

Education

Bachelor’s degree in business

Tools

SAP

Job description

Spare Parts Orders Administrator- Gas & Process Division

Your role

The Spare Parts Orders Administrator is responsible for managing the end-to-end processing of spare parts orders, ensuring accurate order entry, timely delivery, and excellent customer service. The role supports sales, logistics, and customers by coordinating spare parts orders bookings & invoicing, order fulfillment, and administrative activities.

Order Management

• Receive, review, and process spare parts orders from customers, sales teams, and service departments.
• Verify part numbers, pricing, availability, and delivery requirements.
• Create and maintain accurate sales orders within the ERP system.
• Monitor order status from receipt through delivery.
• Ensure timely confirmation and acknowledgment of customer orders.

Supply Coordination

• Coordinate with product companies and forwarders for deliveries.
• Monitor backorders and expedite urgent requirements when necessary.

Logistics Coordination

• Liaise with logistics providers to arrange shipments and monitor deliveries.
• Prepare shipping documentation and ensure compliance with company procedures.

Documentation and Reporting

• Maintain accurate records of orders, quotations, invoices, and customer communications.
• Ensure all transactions comply with company policies and procedures.

Cross-Functional Collaboration

• Work closely with sales, service, product companies, finance, and logistics teams.
• Support aftermarket and service operations.
• Participate in process improvement initiatives to enhance order management efficiency.

To succeed, you will need

• Bachelor’s degree in business or equivalent experience
• 3 to5 years’ experience in sales support or aftermarket parts admin
• SAP experience

In return, we offer

• Culture of trust and accountability
• Lifelong learning and career growth
• Innovation powered by people
• Comprehensive compensation and benefits
• Health and well-being

Atlas Copco is aSwedishcompany. The Swedish human culture still runs through the veins of our 38,000 employees in more than 90 countries. It has a strongfamilyfeeling with a warm respect for every individual and we strive for strongdiversity. We also invest heavily in our customers, in the environment, ... but first and foremost in our own people. In this way, we provide a stimulating environment in which you can develop your competencies daily. Moreover, our family work atmosphere gives you theflexibilityto find an optimal balance between work and private life.

Job location

Dubai, Al Khobar, Manama

Start a journey of endless opportunities
At Atlas Copco we believe in challenging the status quo, always looking for a better way. Our leading-edge technology and great ideas enable us to innovate for the future.
We believe that passionate people make it happen. You are a brand ambassador and our face towards our customers. With us you drive your own professional journey and you are empowered to act.
We offer a wide range of interesting job roles and many opportunities to grow. This is where it begins – Join us at the Home of Industrial Ideas.

• Functional Area: Sales
• Location: United Arab Emirates
• City: Dubai
• On-site/remote: Sur place