Site Administrator in Dubai, UAE

Utopia Design; United Arab Emirates; On-site; AED 180,000 - 240,000; Full time

Benefits offered by this job

On-site in Dubai

Tools provided

Iconic luxury project

International team

Job summary

Utopia Design in Dubai, UAE, seeks a capable Site Admin Engineer to support the on-ground team on high-end luxury accommodation projects. Relocation to Dubai is required.

You will lead daily reporting, data collection, and meticulous record-keeping of site inspections, RFIs, CVIs, and non-conformance reports. You will collaborate with Site Engineers, maintain documentation, and ensure compliance with safety standards while stepping in for the Site Engineer when needed.

Qualifications

• Bachelor’s degree in Civil Engineering or Architecture.
• 3–5 years in construction site roles (e.g. Inspector, Project Engineer, Field Engineer, Site Supervisor).
• Proficiency in English for communication with international management.

Responsibilities

• On-site leadership: Daily reporting, collecting data from Site Engineers, and updating records.
• Documentation Management: Organising technical documentation and reports.
• Compliance & Standards: Ensuring safety and industry compliance; process improvement.

Skills

English Proficiency

Leadership

Documentation

Education

Bachelor’s degree in Civil Engineering or Architecture

Tools

Procore

Job description

About The Company

Utopia is an ultra-luxury hospitality and lifestyle brand creating a global ecosystem of properties and experiences. We develop private villa retreats in beautiful locations around the world, each with high‑end service. Utopia also offers a wider ecosystem of leisure experiences and services available both to those staying on property and to external visitors. Utopia designs and builds its properties in-house. Our projects span the full journey: from concept and architecture to construction, interiors, landscape, guest experience, and long‑term operation. For architects and designers, this means contributing on properties from the ground up, with the ability to influence how each place is planned, built, and experienced. For hospitality professionals, it means collaborating with a brand where service is personal, attentive, and built around each guest’s stay. We’re a young, ambitious team with high standards and a hands‑on approach. We value strong ideas, practical thinking, attention to detail, and people who are ready to take ownership of their part of each project. If you’re interested in architecture, design, hospitality, or guest experience, we invite you to explore opportunities with Utopia.

About The Role

We’re looking for a capable and hands‑on Site Admin Engineer to support our on‑ground team on the construction of a high‑end luxury accommodation projects in Dubai, UAE. If you're not already based there, relocation will be necessary.

You’ll be taking the lead with daily reporting, collecting all necessary data to prepare such reports, inclusive of all site inspections performed by our Site Engineers. You’ll be responsible for ensuring that your particular project is up‑to‑date with reporting daily progress and record keeping of all documentation (daily reports / site inspections / RFIs / CVIs / non‑conformance reports / HSE notices / others).

We’re looking for someone who is proactive, detail‑oriented, and confident in collaborating with site teams — someone knowledgeable of the construction industry and processes to ensure independence from the site engineers, but collaborating with them.

Responsibilities

On‑site leadership and strategy:

• Daily reporting: Fill in daily reports data into the software, collecting all necesary data from the Site Engineers (general information / weather conditions / personnel & equipment / work completed / materials & deliveries / inspections / safety / issues & delays).
• Documentation Management: Organizing technical documentation, project plans, and reports.
• Compliance & Standards: Ensuring projects adhere to safety, industry, and company standards.
• Process Improvement: Analyzing operational problems to improve efficiency.
• Leadership Support: Step in for the Site Engineer when necessary, attending high‑level meetings and contributing to key strategic decisions.

Operations And Management

• Thorough Documentation: Maintain accurate records of site activities and progress reports, ensuring all changes and variations are tracked according to corporate routine.
• Inspections: Keep record of all regular site inspections to ensure compliance with industry standards and make sure all corrective actions are met.

Requirements

• Bachelor’s degree in Civil Engineering or Architecture.
• Minimum of 3 to 5 years in construction site roles (e.g. Inspector, Project Engineer, Field Engineer, Site Supervisor).
• Completed at least 2 full‑cycle projects, ideally in tourist regions.
• Proven track record in luxury villa or high‑end residential construction.
• Proficiency in construction software and tools (Procore is a plus).
• Strong knowledge of local building codes, regulations, and construction practices essential to successful delivery.
• Proficiency in English is required for communication with our international‑based management team and some site teams.

What We Offer

• This opportunity is based on‑site in Dubai, UAE, in close collaboration with the team bringing the project to life.
• All tools are covered — everything you need is provided and kept up to date.
• You’ll be part of a landmark luxury accommodation project, taken from construction through delivery — the kind of project that anchors a portfolio.
• Utopia has a truly international team. Engineers, architects, and project managers from every corner of the world, united by the same standards and the same bar for quality.