Shipping Billing & Operations Specialist

Mercuria; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Mercuria seeks a Shipping Operator to provide administrative support and manage invoicing for shipping services across Wet, Dry, LPG, and LNG sectors. You will verify billing data, liaise with operations, chartering, and finance, and ensure timely payments while maintaining meticulous records.

The role demands a detail-oriented professional with 1–3 years invoicing experience, familiarity with shipping docs, and ability to work across time zones.

Qualifications

• Diploma or Degree in Accounting, Finance, Business, Maritime Studies, or related field.
• Good understanding of shipping documentation and terms (e.g. Bill of Lading, Charter Party term and pricing structure).
• Minimum 1–3 years of invoicing experience, preferably in trading house or shipping firm.

Responsibilities

• Prepare and issue invoices for shipping services (Wet, Dry, LPG & LNG).
• Cover Hire, Freight, Bunker, Scrubber, Broker Commission, Ancillary claim based on finalized agreements and supporting documents.
• Verify all billing data against shipping documents (e.g. BLs, charter party terms and pricing structure).
• Liaise with operations, chartering, and finance teams to ensure accuracy and vouching of invoices and payment.
• Monitor invoice status and follow up with counterparties for timely payment.
• Maintain proper records of invoices and supporting documents.
• Handle invoice adjustments, credit notes, and re-billing where necessary.
• Assist in weekly reports, monthly billing summary for FD calculation.
• Workflow / Enhancements (Posting errors, invoicing process).
• Trade related (Inward and Outward KYC, Credit and Compliance, Finance Middle Office).
• Support the team with ad-hoc administrative or operational tasks related to shipping documentation and regulation.

Skills

Numerical aptitude

Attention to detail

Communication skills

Cross-functional coordination

IMOS knowledge

Sedna knowledge

Education

Accounting/Finance/Maritime degree

Business degree

Tools

IMOS shipping system

Sedna

Job description

Mercuria seeks a Shipping Operator to provide administrative support and manage invoicing for shipping services across Wet, Dry, LPG, and LNG sectors. You will verify billing data, liaise with operations, chartering, and finance, and ensure timely payments while maintaining meticulous records.

The role demands a detail-oriented professional with 1–3 years invoicing experience, familiarity with shipping docs, and ability to work across time zones.