Senior HR Assistant

AESG; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

AESG Dubai is seeking a proactive HR professional to support payroll, employee relations and HRIS processes within a fast-growing specialist consultancy. You will handle monthly payroll data, maintain employee records and ensure compliance with HR policies.

Reporting to the Head of HR, you will contribute to policy development, onboarding/offboarding, and leave management, coordinating with the Ops team and division heads to enhance employee experience and efficiency.

Qualifications

• Bachelor’s degree in HR Management, Psychology or equivalent academic qualification to carry out the role.
• Minimum 2-3 years of experience working in Human Resources function, supporting fast-growing and fast paced business environment.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).

Responsibilities

• Payroll & Benefits: Manage initiation of monthly payroll report; assist in payroll preparation; assist employees with payroll inquiries; calculate overtime and deductions.
• Employee Relations: Serve as first point of contact for employee inquiries and concerns.
• File Management: Maintain employee records and ensure documents are saved in individual folders.
• HRIS Management: Update HRIS, develop guidelines, train users, manage leave tracking and data accuracy.
• HR Policies and Procedures: Work with Head of HR on policies; help employees understand policies.
• Offboarding: Process resignations/terminations; provide offboarding information and ensure EOSB/v visa processes are handled.

Skills

HR policies

Employee relations

Payroll

File management

HRIS management

Education

Bachelor’s degree in HR Management / Psychology

Tools

Microsoft Office

Job description

Due to the continuing success and growth of our AESG team, a fantastic opportunity has opened up at our award-winning Specialist Consultancy, Engineering and Advisory Firm.

We are headquartered in London, Riyadh, Singapore and Dubai, Cape Town, Cairo & Sydney working throughout the Middle East, Europe and Asia. Our areas of expertise are represented in four core verticals: Building Engineering, Planning and Infrastructure, Strategy and Advisory and Commissioning, Handover and Asset Management.

We pride ourselves in being leaders in the industry in each of the services that we offer. We have one of the largest dedicated team with decades of cumulative experience in sustainable design, fire and life safety, cost management, façade engineering, commissioning, building performance, waste management, environmental consultancy, carbon management and acoustics.

JOB PURPOSE

• Assist in the development and implementation of HR policies and procedures to enhance employee experience and organisational effectiveness.
• Handles AESG’s HR processes in an efficient and effective manner
• Provide guidance and support to employees, line managers and division heads on HR-related matters.

QUALIFICATION / EXPERIENCE

• Bachelor’s degree in HR Management, Psychology or equivalent academic qualification to carry out the role.
• Minimum 2-3 years of experience working in Human Resources function, supporting fast-growing and fast paced business environment.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).

GENERAL EXPECTANCY

• Moderate experience and proficiency in multiple competencies.
• Capable of handling tasks with supervision.

RESPONSIBILITIES

Payroll & Benefits

• Manage initiation of monthly payroll report within the Ops team. Ensure compliance with the format of information added.
• Assist in payroll preparation by providing relevant data (joining date, salary change, allowances, deductions, unpaid leaves, etc.).
• Assist the employees with inquiries related to payroll & benefits.
• Calculate overtime, payroll deductions and pro-rated salaries where applicable

Employee Relations

• Serve as first point of contact for employee’s general inquiries and concerns, assists with the employees’ requests related to HR and provide relevant information and updates.

File Management

• Maintain employee records and ensure all employment documents are saved in individual employee folders (e.g. Employment contracts, Addendums, JD’s, passport copies, etc.)

HRIS Management

• Update HRIS (e.g., new hires, leavers, vacation, sick leaves, etc.), ensuring accuracy and completeness of data in the system.
• Develop employee guidelines for new HRIS processes and provide training as needed
• Manage leave tracking process within HRIS, including monitoring employee leave balances, processing leave requests, and updating records accurately and in a timely manner.
• Ensure compliance with company policies regarding leave management.
• Act as an HRIS superuser to manage workflows and automate existing processes, consistently looking for ways of improvement.

HR Policies and Procedures

• Work together with the Head of HR on various HR policies and procedures, prepare relevant paperwork and keep them up to date.
• Help the employees to understand and adhere the company policies and procedures.

Offboarding

• Process the employee resignation/termination and prepare the relevant documentation for the offboarding process.
• Support leaving employees with the necessary information about the offboarding procedures (including benefits, EOSB payment, visa cancellation, exit interview).
• Ensure timely payment of end of service benefits
• Collaborate and assist PRO on the visa related processes for employees; assist in providing the relevant documents and employment information.