Senior Healthcare Recruitment Operations Specialist (Remote/Offshore)

Delverve Consulting Middle East FZE; Dubai; Remote; AED 180,000 - 260,000; Full time

Job summary

Delverve Consulting Middle East FZE is seeking a Senior Healthcare Recruitment Operations Specialist to own recruitment coordination and candidate progression for UAE healthcare projects.

This hands-on, client-facing role goes beyond traditional recruitment administration, collaborating with UAE-based management and client stakeholders to ensure smooth progression through interviews, licensing and onboarding.

Qualifications

• 4–7 years of experience in recruitment operations or coordination.
• Experience independently managing candidate pipelines, interview coordination and follow-ups.
• Excellent written and spoken English; ability to engage with clients and senior stakeholders.
• Strong organisational skills with ability to manage multiple priorities.
• Proficiency in Excel, Google Sheets and recruitment tracking systems.
• Experience using ATS/CRM platforms.
• Willingness to work full-time during UAE business hours; remote-friendly.

Responsibilities

• Coordinate candidate progression from submission through interviews, clearance and joining.
• Schedule interviews between candidates, recruiters and client stakeholders.
• Maintain candidate engagement and track pending actions to resolve delays.
• Maintain accurate records in ATS/CRM and recruitment trackers.
• Support sourcing and screening when workload allows.

Skills

Recruitment operations

Recruitment coordination

RPO delivery

Recruitment administration

Candidate pipeline management

Interview coordination

Documentation

English proficiency

MS Excel

Google Sheets

ATS/CRM platforms

Remote work capability

Full-time UAE hours

Tools

ATS/CRM platforms

Job description

About the Role

We are seeking a Senior Healthcare Recruitment Operations Specialist to take ownership of recruitment coordination and candidate progression for our UAE healthcare projects.This is a hands-on, client-facing position that goes beyond traditional recruitment administration.

The successful candidate will work closely with our recruitment team, UAE-based management and client stakeholders to ensure candidates progress efficiently through interviews, selection, documentation, licensing, administrative clearance and onboarding coordination.

We are looking for someone who is highly organised, proactive, comfortable communicating directly with clients and capable of managing day-to-day recruitment operations with minimal supervision.

The role will also involve supporting recruitment sourcing and screening activities when operational workload permits.

Key Responsibilities

1. Recruitment Operations & Candidate Management

• Manage candidate progression from initial submission through interviews, selection, documentation, clearance and joining.

• Coordinate interviews between candidates, recruiters and client stakeholders.

• Maintain regular candidate engagement and follow-ups throughout the recruitment process.

• Track pending actions, identify bottlenecks and proactively resolve operational delays.

• Coordinate closely with recruiters to ensure accurate candidate information and timely progression.

• Re-engage previously shortlisted and selected candidates to confirm continued interest, availability and documentation readiness.

2. Healthcare Licensing & Documentation

• Coordinate collection and tracking of professional qualifications, experience certificates, licences and other required candidate documentation.

• Support DataFlow Primary Source Verification (PSV) and UAE healthcare licensing processes.

• Track DOH, DHA and MOHAP licensing or eligibility status, as applicable.

• Liaise with candidates and relevant client stakeholders regarding missing documents, verification requirements and application progress.

• Identify potential documentation or licensing concerns and escal

• Coordinate administrative clearance requirements and maintain accurate records of each candidate’s progress.

3. Client & Stakeholder Coordination

• Act as a day-to-day operational point of contact for designated client stakeholders.

• Provide timely updates on candidate progress, interviews, documentation and pending actions.

• Follow up professionally with client HR teams, recruiters and candidates to maintain recruitment momentum.

• Prepare clear recruitment status reports, highlighting progress, outstanding requirements and potential delays.

• Escalate complex or sensitive matters to senior management while independently managing routine operational issues.

• Maintain professionalism, confidentiality and discretion when handling candidate and client information.

4. Recruitment Systems & Reporting

• Maintain accurate candidate records, recruitment trackers and ATS/CRM updates.

• Monitor recruitment pipeline stages, interview status, selections, documentation and clearance progress.

• Prepare weekly recruitment delivery reports and operational updates.

• Ensure all outstanding actions have clear ownership, priorities and follow-up dates.

• Support continuous improvement of recruitment processes, reporting and candidate management workflows.

5. Recruitment Delivery Support

• Assist recruiters with candidate sourcing, outreach and preliminary screening when operational workload allows.

• Support candidate database searches and re-engagement initiatives.

• Coordinate with recruiters to identify suitable candidates for priority vacancies.

• Contribute to recruitment delivery objectives while maintaining primary accountability for operations and coordination.

Desired Candidate Profile

Essential

• Ideally 4-7 years of experience in recruitment operations, recruitment coordination, RPO delivery or recruitment administration.

• Demonstrated experience independently managing candidate pipelines, interview coordination, documentation and recruitment follow-ups.

• Excellent written and spoken English, with the confidence to communicate directly with clients and senior stakeholders.

• Strong organisational skills, attention to detail and ability to manage multiple priorities simultaneously.

• Proficiency in Microsoft Excel, Google Sheets and recruitment tracking systems.

• Experience using ATS/CRM platforms or similar recruitment management tools.

• Proactive, accountable and comfortable working independently in a remote environment.

• Availability to work full-time during UAE business hours.

Highly Preferred

• Previous experience supporting recruitment for UAE healthcare organisations, hospitals or healthcare recruitment agencies.

• Practical familiarity with DataFlow, DOH, DHA or MOHAP licensing and documentation processes.

• Experience coordinating recruitment for nurses, psychologists, allied health professionals or other healthcare specialists.

• Previous experience managing direct client communication and recruitment delivery reporting.

• Experience working within an RPO or outsourced recruitment delivery environment.

Additional Advantages

• Arabic language proficiency.

• Experience with candidate sourcing, outreach and preliminary screening.

• Familiarity with recruitment operations across the GCC.

• Experience developing recruitment trackers, reporting dashboards or operational workflows.