Senior Executive – Vendor Management

Apparel Group - UAE; United Arab Emirates; On-site; AED 180,000 - 240,000; Full time

Job summary

Apparel Group - UAE is seeking a procurement professional to manage vendor relationships, PRs and POs, and cross-functional coordination within the Beauty category.

You will deliver timely procurement data, maintain records, and drive process improvements while ensuring compliance with budgets and approval workflows in a fast-paced retail environment.

Strong Excel skills and experience with SAP or Oracle are preferred to support accurate reporting and supplier performance tracking.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Retail Management, or related field preferred.
• 2–5 years of procurement, vendor management, or operations experience in retail/beauty.
• Experience raising and managing PRs and POs in ERP/procurement systems.
• Proven ability to manage vendor relationships and resolve supply chain issues.
• Proficiency in Excel and ERP/procurement platforms such as SAP or Oracle.
• Strong organizational skills with high attention to detail and documentation accuracy.
• Excellent written and verbal communication for stakeholder engagement.

Responsibilities

• Vendor management: build and maintain strong relationships with beauty vendors and suppliers; monitor performance; onboarding and compliance.
• PR/PO Processing & Procurement Coordination: raise/manage PRs and POs; track open POs; maintain records; ensure policy compliance.
• Stakeholder Liaison & Coordination: serve as primary contact between Beauty team, vendors, finance, and other departments; align timelines.
• Reporting & Process Improvement: prepare procurement reports; identify inefficiencies; support best practices and system enhancements.

Skills

Vendor management

Procurement coordination

Stakeholder engagement

Cross-functional collaboration

Process improvement

Data reporting

Attention to detail

Education

Bachelor's degree in Business Administration, Supply Chain, Retail Management, or law-related field

Tools

Microsoft Excel

SAP

Oracle ERP

Job description

JOB DESCRIPTION

How you will make an impact (Key responsibilities):

1. Vendor Management . Build and maintain strong working relationships with beauty vendors and suppliers to ensure reliable and consistent service delivery. . Monitor vendor performance against agreed terms, timelines, and quality standards, escalating issues where necessary. . Support vendor onboarding processes, including documentation, system setup, and compliance verification. . Coordinate with vendors to resolve supply discrepancies, delivery delays, and invoice queries in a timely manner.

2. PR/PO Processing & Procurement Coordination . Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) accurately and in accordance with procurement policies. . Track open POs to ensure timely fulfillment, flagging delays and working with vendors to resolve issues promptly. . Maintain accurate procurement records, documentation, and system data to support reporting and audit requirements. . Ensure all procurement activities comply with internal approval workflows, budgets, and company guidelines.

3. Stakeholder Liaison & Coordination . Act as the primary point of contact between the Beauty team, vendors, finance, and other internal departments. . Liaise with merchandising, logistics, and finance teams to align procurement timelines with business and inventory needs. . Communicate order status updates, delivery schedules, and any supply risks proactively to relevant stakeholders. . Support cross-functional meetings and initiatives by providing accurate procurement data and timely follow-through on action items.

4. Reporting & Process Improvement . Prepare and maintain regular procurement reports, PO trackers, and vendor performance summaries for management review. . Identify inefficiencies in procurement workflows and recommend process improvements to enhance accuracy and turnaround time. . Support the implementation of procurement best practices and system enhancements within the Beauty category. . Monitor key metrics such as PO accuracy, lead times, and vendor compliance to drive continuous operational improvement.

What you will bring - Skills & Qualifications:

. Bachelor's degree in Business Administration, Supply Chain, Retail Management, or even law related field is preferred.

. 2 - 5 years of experience in procurement, vendor management, or operations within a retail or beauty environment. . Hands-on experience raising and managing PRs and POs within an ERP or procurement system.

. Proven ability to manage vendor relationships and resolve supply chain issues effectively.

. Strong understanding of procurement processes, purchase order cycles, and supplier coordination.

. Experience liaising across cross-functional teams including finance, logistics, and merchandising.

. Proficiency in Microsoft Excel and ERP/procurement platforms such as SAP or Oracle.

. Strong organizational skills with a high level of attention to detail and documentation accuracy.

. Excellent written and verbal communication skills for effective stakeholder engagement.

. Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced retail environment.