Senior Executive – Vendor Management

Apparel Group; United Arab Emirates; On-site; AED 90,000 - 130,000; Full time

Job summary

Apparel Group in the United Arab Emirates is seeking a procurement professional with 2–5 years of experience in vendor management and operations within retail or beauty. You will own PR/PO processing, coordinate with vendors and internal teams, and ensure compliance with procurement policies.

The role requires strong Excel skills and experience with ERP systems (SAP/Oracle), along with excellent communication to drive timely, accurate procurement across the beauty category.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Retail Management, or related field preferred.
• Hands-on experience raising and managing PRs and POs in ERP or procurement system.
• Experience managing vendor relationships and resolving supply chain issues.

Responsibilities

• Vendor Management: build and maintain relationships with beauty vendors and suppliers.
• Monitor vendor performance against terms, timelines, and quality; escalate as needed.
• Support onboarding: documentation, system setup, compliance verification.
• Coordinate with vendors to resolve supply discrepancies, delays, and invoice queries.
• PR/PO Processing & Procurement Coordination: raise/manage PRs and POs per policies.
• Track open POs for timely fulfillment; flag delays and resolve issues with vendors.
• Maintain procurement records and system data for reporting/audit needs.
• Ensure procurement activities comply with budgets and approval workflows.
• Act as primary point of contact between Beauty team, vendors, finance, and other departments.
• Liaise with merchandising, logistics, and finance to align procurement with inventory needs.
• Provide status updates, delivery schedules, and supply risks to stakeholders.
• Support cross-functional meetings with timely procurement data.
• Reporting & Process Improvement: prepare procurement reports, PO trackers, vendor performance summaries.
• Identify inefficiencies and recommend process improvements to improve accuracy and turnaround.

Skills

Vendor management

ERP / procurement systems

Data accuracy & documentation

MS Excel

Cross-functional collaboration

Stakeholder engagement

Education

Bachelor's degree in Business Administration / Supply Chain / Retail Management

Tools

SAP

Oracle

Job description

How You Will Make An Impact (Key Responsibilities)

• Vendor Management
• Build and maintain strong working relationships with beauty vendors and suppliers to ensure reliable and consistent service delivery.
• Monitor vendor performance against agreed terms, timelines, and quality standards, escalating issues where necessary.
• Support vendor onboarding processes, including documentation, system setup, and compliance verification.
• Coordinate with vendors to resolve supply discrepancies, delivery delays, and invoice queries in a timely manner.
• PR/PO Processing & Procurement Coordination
• Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) accurately and in accordance with procurement policies.
• Track open POs to ensure timely fulfillment, flagging delays and working with vendors to resolve issues promptly.
• Maintain accurate procurement records, documentation, and system data to support reporting and audit requirements.
• Ensure all procurement activities comply with internal approval workflows, budgets, and company guidelines.
• Stakeholder Liaison & Coordination
• Act as the primary point of contact between the Beauty team, vendors, finance, and other internal departments.
• Liaise with merchandising, logistics, and finance teams to align procurement timelines with business and inventory needs.
• Communicate order status updates, delivery schedules, and any supply risks proactively to relevant stakeholders.
• Support cross-functional meetings and initiatives by providing accurate procurement data and timely follow-through on action items.
• Reporting & Process Improvement
• Prepare and maintain regular procurement reports, PO trackers, and vendor performance summaries for management review.
• Identify inefficiencies in procurement workflows and recommend process improvements to enhance accuracy and turnaround time.
• Support the implementation of procurement best practices and system enhancements within the Beauty category.
• Monitor key metrics such as PO accuracy, lead times, and vendor compliance to drive continuous operational improvement.

What You Will Bring – Skills & Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Retail Management, or even law related field is preferred.
• 2 - 5 years of experience in procurement, vendor management, or operations within a retail or beauty environment.
• Hands-on experience raising and managing PRs and POs within an ERP or procurement system.
• Proven ability to manage vendor relationships and resolve supply chain issues effectively.
• Strong understanding of procurement processes, purchase order cycles, and supplier coordination.
• Experience liaising across cross-functional teams including finance, logistics, and merchandising.
• Proficiency in Microsoft Excel and ERP/procurement platforms such as SAP or Oracle.
• Strong organizational skills with a high level of attention to detail and documentation accuracy.
• Excellent written and verbal communication skills for effective stakeholder engagement.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced retail environment.