Senior Associate, Contracts

EDGE Group; Abu Dhabi; In loco; AED 120.000 - 240.000; Tempo pieno

Descrizione del lavoro

EDGE Group in Abu Dhabi seeks an experienced Contracts and Procurement professional to oversee end-to-end procurement activities, from defining requirements to award and administration.

The role emphasizes strong negotiation, ERP usage, and compliance with UAE regulations, with collaboration across finance and program teams.

Candidates should hold a Bachelor's degree and have substantial experience; driving license is a plus.

Competenze

• Bachelor’s degree required in business, contracts management and purchasing or related field.
• Professional certificates in contracts/procurement are preferred.
• Minimum eight years of experience in contracts/purchasing; engineering certificates can be equivalent.
• Proficient with MS Office and ERP systems; strong English communication is essential.

Mansioni

• Support requirements analysis with requesters and end users to define SOWs.
• Lead pre-bid conferences and issue ITT/RFP/RFQ to vendors, including evaluations.
• Prepare final contractual instruments: POs, BPAs, SMA, and terms/conditions.
• Support cradle-to-grave procurement activities and vendor negotiations.
• Track vendor performance, manage changes to POs/subcontracts, and ensure compliance.
• Coordinate with finance and ensure ERP records and vendor payments are accurate.
• Ensure import/export compliance and maintain confidentiality.

Conoscenze

English communication

UAE driver’s license eligibility

Procurement experience

Formazione

Bachelor’s degree in business, contracts management & purchasing or related field

Professional Certificates in Contracts/ Procurement (preferred)

Strumenti

Microsoft Office

ERP system

Descrizione del lavoro

Job Location:

Abu Dhabi, United Arab Emirates

Job Reference/ID:

733091922

Key Responsibilities:

• Support requirements analysis to include consultation with requesters and end users to ensure fully defined procurement/contract requirements and to ensure their understanding of Scopes of Work (SOW).
• Lead pre-bid conferences, and prepare and issue Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors; prepare memos, and technical and commercial evaluations for file.
• Prepare and maintain final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information including the incorporation of all necessary flow-down clauses from the prime contract, and terms and conditions in preparation for management approval and award.
• Support assigned team member with cradle-to-grave contracts/procurement activities including the preparation of bid packages; assessing areas of risk; analysing and evaluating proposals; and participating in negotiations, final selection of vendors and closeout of contract as necessary.
• Support the accomplishment of procurement contract and administration duties during vendor execution of Contracts/POs and take the lead to resolve non-conformances (delays, returns, shortages, overages and quality issues), assist in the preparation of expediting/penalty reports, drafting customer letters, verifying receipt of services/supplies in the Enterprise Resource Planning (ERP) system and vendor’s payment, and maintain the applicable tracking files.
• Initiate external correspondence and internal memorandums and assist in the tracking and timely submission of correspondence and reports as required.
• Oversee and participate in the negotiation and coordination of additions, deletions or modifications to POs, subcontracts and BPAs etc.
• Coordinate purchasing and subcontract changes with functional departments and the finance team.
• Track and maintain contracts/subcontracts records related to vendors performance and coordinate responses with functional areas and senior management as required.
• Interpret, apply and ensure compliance with import/export regulations.
• Prepare and disseminate information to appropriate departments and employees regarding contracts/subcontract status, metric, compliance, modifications, negotiations and terminations.
• Evaluate the performance of active vendors while sourcing and developing new suppliers.
• Prepare all required documents and coordinate with the Security section to obtain gate pass approval for vendors.
• Mentor and train assigned team members.
• Ensure all high value property is maintained in a serviceable condition, routinely inventoried and safeguarded.
• Maintain the confidentiality and security of all company documents.
• Perform other duties as directed by the Manager, Program Contracts and the Director of Contracts and Procurement.

Experience Required:

A minimum of eight (5) years of experience in a contracts/purchasing role is required. (Engineering Certificates can be equivalent)

Education Qualifications:

Bachelor’s degree is required, in business, contracts management & purchasing or a related field is preferred. Professional Certificates in Contracts/ Procurement are preferred.

Skills Required:

• Excellent grasp of Microsoft Office software
• Proficiency in using the ERP system
• Ability to communicate effectively in English, both verbal and in writing
• Have, or be able to obtain an UAE driver’s license

Employment / Job Type:

Full Time

About the Company:

Abu Dhabi advanced technology and defence conglomerate formed in 2019 by consolidating numerous UAE defence and technology entities. It operates across platforms and systems, missiles and weapons, space and cyber technologies, trading and mission support, and electronic warfare, producing unmanned systems, guided munitions, armoured vehicles, naval vessels, and secure communications.

Company Industry:

Defense & Security

Department / Functional Area:

Contracts and Procurement

Closing Date:

Not mentioned (apply as soon as possible)