Senior Administrator – Government Relations (UAE)

AECOM; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

AECOM in the UAE seeks an experienced Senior Administrator to coordinate central administrative activities for the Government Relations function across Dubai, Abu Dhabi, Al Ain and Dubai South. You will ensure tracking, updates and timely communications for all GOVREL actions.

The role requires strong organisational and communication skills, cross-location coordination, and a proactive approach to process improvement. UAE experience is a plus.

Qualifications

• Relevant experience in senior administration, operations coordination, HR operations or employee services.
• Strong administrative, organisational and follow-up skills.
• Excellent written and verbal communication.
• Ability to coordinate multiple stakeholders and locations without formal reporting authority.
• Strong reporting, data-management and problem-solving skills.
• Strong proficiency in Excel, Outlook, Word, Teams and SharePoint.
• Comfortable working with digital workflows, trackers and automation tools.
• Government Relations or UAE immigration experience is an advantage, but not essential.

Responsibilities

• Maintain an accurate view of ongoing, pending, overdue and completed Government Relations activities.
• Monitor deadlines, expiries, renewals and outstanding actions.
• Ensure each case has clear ownership, status and next steps.
• Maintain accurate trackers, dashboards and administrative records.
• Take primary administrative responsibility for an assigned UAE Government Relations entity or location.
• Identify delays, gaps or issues requiring escalation.
• Support the effective management of Government Relations shared mailboxes.
• Ensure incoming requests are acknowledged, assigned and followed through.
• Review routine employee and stakeholder communications for accuracy, completeness and clarity.
• Coordinate administrative activities across Dubai, Abu Dhabi, Al Ain and Dubai South.
• Coordinate with HR, Recruitment, Mobilisation, Payroll and other internal teams.
• Support consistent administrative standards across locations.
• Maintain standard templates, checklists, forms and administrative procedures.
• Review records and documentation for completeness and accuracy.
• Identify recurring administrative gaps and recommend practical improvements.
• Support improvements to workflows, reporting and document management.
• Support digitalisation and automation initiatives and help ensure new processes are adopted effectively.

Job description

AECOM in the UAE seeks an experienced Senior Administrator to coordinate central administrative activities for the Government Relations function across Dubai, Abu Dhabi, Al Ain and Dubai South. You will ensure tracking, updates and timely communications for all GOVREL actions.

The role requires strong organisational and communication skills, cross-location coordination, and a proactive approach to process improvement. UAE experience is a plus.