Senior Administrator Government Relations

AECOM; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

AECOM is seeking a Senior Administrator to provide central administrative coordination for the UAE Government Relations function, supporting Dubai, Abu Dhabi and Al Ain with primary admin responsibilities for Dubai. The role ensures Government Relations activities are tracked, followed up, communicated and coordinated across locations.

Experience with UAE government platforms is helpful but not mandatory; the GRO team handles core requirements while this role focuses on process, data management

Qualifications

• Relevant experience in senior administration operations coordination or HR operations.
• Strong administrative, organisational and follow-up skills.
• Excellent written and verbal communication.
• Ability to coordinate multiple stakeholders and locations without formal reporting authority.
• Strong reporting, data-management and problem-solving skills.
• Proficiency in Excel, Outlook, Word, Teams and SharePoint.
• Comfortable with digital workflows, trackers and automation tools.
• Government Relations or UAE immigration experience is an advantage but not essential.

Responsibilities

• Maintain an accurate view of ongoing, pending, overdue and completed Government Relations activities.
• Monitor deadlines, expiries, renewals and outstanding actions.
• Ensure each case has clear ownership, status and next steps.
• Maintain trackers, dashboards and administrative records.
• Take primary administrative responsibility for an assigned UAE Government Relations entity or location.
• Identify delays, gaps or issues requiring escalation.
• Support the effective management of shared mailboxes and requests.
• Coordinate administrative activities across Dubai, Abu Dhabi, Al Ain and Dubai South.
• Collaborate with HR, Recruitment, Mobilisation, Payroll and other teams.
• Support consistent administrative standards across locations.
• Review records for completeness and accuracy; suggest improvements.

Skills

Strong administrative and coordination

Excellent written and verbal

Multi-location coordination

Problem-solving & data-management

Digital workflows & automation

Tools

Excel

Outlook

Word

Teams

SharePoint

Power Automate

Job description

AECOM is seeking an experienced Senior Administrator to provide central administrative coordination for the UAE Government Relations function.

The role will support Dubai Abu Dhabi Al Ain with primary administrative responsibility for Dubai. The successful candidate will ensure Government Relations activities are well tracked followed up communicated and coordinated.

Experience with technical processing on UAE government platforms would be considered an advantage but it is not a core requirement of the role and will remain primarily within the scope of the relevant GRO team members.

Operational Control

• Maintain an accurate view of ongoing pending overdue and completed Government Relations activities.
• Monitor deadlines expiries renewals and outstanding actions.
• Ensure each case has clear ownership status and next steps.
• Maintain accurate trackers dashboards and administrative records.
• Take primary administrative responsibility for an assigned UAE Government Relations entity or location.
• Identify delays gaps or issues requiring escalation.

Communication & Team Coordination

• Support the effective management of Government Relations shared mailboxes.
• Ensure incoming requests are acknowledged assigned and followed through.
• Review routine employee and stakeholder communications for accuracy completeness and clarity.
• Coordinate administrative activities across Dubai Abu Dhabi Al Ain and Dubai South.
• Coordinate with HR Recruitment Mobilisation Payroll and other internal teams.
• Support consistent administrative standards across locations.

Process & Quality Improvement

• Maintain standard templates checklists forms and administrative procedures.
• Review records and documentation for completeness and accuracy.
• Identify recurring administrative gaps and recommend practical improvements.
• Support improvements to workflows reporting and document management.
• Support digitalisation and automation initiatives and help ensure new processes are adopted effectively.

Qualifications :

Experience & Skills

• Relevant experience in senior administration operations coordination HR operations or employee services.
• Strong administrative organisational and follow-up skills.
• Excellent written and verbal communication.
• Ability to coordinate multiple stakeholders and locations without formal reporting authority.
• Strong reporting data-management and problem-solving skills.
• Strong proficiency in Excel Outlook Word Teams and SharePoint.
• Comfortable working with digital workflows trackers and automation tools.
• Government Relations or UAE immigration experience is an advantage but not essential.

Personal Attributes

• Proactive and accountable.
• Highly organised and dependable.
• Confident in following up and challenging incomplete information.
• Able to work independently with limited supervision.
• Detail-oriented and consistent.
• Collaborative and improvement-focused.

Additional Information :

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

• medical
• dental
• vision
• life
• AD&D
• disability
• benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work optionswell-being
• resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• and employee stock purchase plan.

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at .

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract