Sales Administrator

Emagine Solutions FZE; Dubai; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Bonuses including holiday funds

Direct access to leadership

Autonomy to improve processes

Job summary

Emagine Solutions FZE is seeking a high-output Sales Administrator / BD Coordinator to drive revenue through sales support, campaign execution and proactive lead management. You’ll plan simple B2B campaigns, manage LinkedIn activity, source leads, maintain CRM hygiene and support forecasting with clear weekly scorecards.

You are gritty, highly organized and hungry to own outcomes in a fast-moving boutique recruitment setting, delivering reliable follow-ups, precise data, and professional client

Qualifications

• 2+ years in a sales support / sales admin / BD support / coordinator / operations role
• Experience with a CRM/ATS or pipeline tracker
• Strong written English; comfortable supporting LinkedIn/email outreach
• Reliable, consistent, and able to meet weekly targets
• Comfortable building lists, trackers and basic dashboards in Google Sheets/Excel

Responsibilities

• Campaign + marketing execution: plan and run simple B2B campaigns to generate leads
• Social media management: handle daily LinkedIn activity and content repurposing
• Outbound BD coordination: manage daily/weekly outreach across LinkedIn/email/calls
• Lead sourcing + list building: build targeted B2B prospect lists by sector/geography
• Lead management: maintain lists, segment accounts, enrich data, keep records accurate
• CRM hygiene + sales ops: update stages, notes, tasks, reminders
• Pipeline administration: ensure each opportunity has owner, next action, timeline
• KPI tracking: monitor activity vs targets with weekly scorecards
• Weekly reporting: dashboards/scorecards for leadership
• Scheduling + coordination: meetings, follow-ups, interview logistics
• Process + templates: maintain templates, sequences, trackers, SOPs
• Sales collateral support: keep pitch materials current; create client slides
• Data quality: clean duplicates, standardise naming, ensure compliance

Skills

Sales coordination

CRM administration

Prospecting

LinkedIn outreach

Campaign tracking

Data entry

Google Sheets

Tools

Apollo.io

LinkedIn

Canva

PowerPoint

Google Slides

HubSpot

Salesforce

Zoho

Bullhorn

Vincere

JobAdder

Monday.com

Asana

Job description

We’re a boutique, delivery-first recruitment agency and need a high-output Sales Administrator / BD Coordinator who can keep the commercial engine moving and help us build consistent marketing that drives inbound interest. This is not “admin for admin’s sake” it’s sales support + campaign execution + follow-up discipline.

If you’re gritty, organised, and the type who doesn’t need chasing, you’ll do well here.

What you’ll do (responsibilities)

• Campaign + marketing execution (core): help plan and run simple B2B campaigns that generate leads (LinkedIn content, outreach assets, basic tracking, weekly cadence)
• Social media management: manage day-to-day LinkedIn activity (posting, repurposing content, light engagement, keeping us visible and consistent)
• Outbound BD coordination: manage daily/weekly outreach activity across LinkedIn/email/calls (tracking + follow-up cadence)
• Lead sourcing + list building: build targeted B2B prospect lists by sector, geography, seniority, and hiring signals (Apollo.io / LinkedIn workflows)
• Lead management: maintain lead lists, segment accounts/contacts, enrich missing data, keep records accurate
• CRM hygiene + sales ops: update stages, notes, next steps, tasks, reminders, and contact data (no “dead” pipeline); keep the system clean and usable
• Pipeline administration: ensure every opportunity has an owner, next action, and timeline; support basic forecasting visibility
• KPI tracking (simple + consistent): track activity and outcomes (outreach, meetings booked, submissions, interviews, offers, placements) with weekly scorecards
• Weekly reporting: simple dashboards/scorecards for leadership (activity vs targets, conversion, blockers, next actions)
• Scheduling + coordination: meetings, follow-ups, interview logistics, reminders, diary management support
• Process + templates: maintain outreach templates, follow‑up sequences, trackers, and SOPs; keep the team aligned to cadence
• Sales collateral support: keep pitch materials current (one‑pagers, capability decks, case studies); create clean client‑ready slides (Canva/PowerPoint/Google Slides)
• Data quality: clean duplicates, standardise naming, ensure compliance‑friendly record keeping

You’ll be a fit if you are

• Gritty and proactive: you take ownership, push things over the line, and don’t wait to be told
• Highly organised, detail‑aware, and strong on follow‑ups (you like closing loops)
• Comfortable “chasing” internally (holding people accountable to activity) without being awkward about it
• Commercially switched on: you understand what matters in B2B sales (timing, decision‑makers, next steps, momentum)
• Confident managing multiple priorities in a fast‑moving environment
• Clear communicator (written + verbal) with a professional tone
• Strong with trackers and reporting — you don’t need advanced Excel wizardry (no one’s hiring you for VLOOKUP), but you must be accurate and consistent

Requirements (must-have)

• 2+ years in sales support / sales admin / BD support / coordinator / operations role (recruitment agency is a plus, not mandatory)
• Experience working with a CRM/ATS or structured pipeline tracker (clean updates, next steps, reminders)
• Strong written English; comfortable supporting LinkedIn/email outreach admin and campaign tracking
• Reliable, consistent, and able to work to weekly targets and deadlines
• Comfortable building and maintaining lists, trackers, and basic dashboards in Google Sheets/Excel

Nice to have (adds weight in screening)

• Hands‑on experience with Apollo.io (or similar prospecting/enrichment tools)
• Basic B2B marketing understanding (positioning, messaging, segmentation, campaign tracking)
• Canva skills (clean formatting, simple decks, one‑pagers, outreach visuals)
• Familiarity with outbound cadence management (touchpoints, sequences, follow‑up rules)
• Understanding of recruitment KPIs and funnel metrics (activity → submissions → interviews → offers → placements)
• Experience supporting proposals, pitch decks, or client presentations

What you get

• A key commercial support role with direct impact on revenue
• Bonuses (including holiday funds e.g., this quarter the team will head to the Maldives)
• Clear targets, simple reporting, and direct access to leadership
• Autonomy to improve systems, tighten processes, and build structure

Skills

Core keywords: Sales Administrator, Sales Support, Business Development Coordinator, BD Coordinator, Sales Coordinator, Sales Operations, Commercial Operations, CRM Administrator, Lead Generation Support, Prospecting, List Building, Data Enrichment, Apollo.io, LinkedIn Outreach, Cold Email, B2B Sales Support, B2B Marketing Execution, Campaign Coordinator, Social Media Coordinator, Pipeline Management, CRM Hygiene, KPI Reporting, Dashboard Reporting, Google Sheets, Excel, Airtable, HubSpot, Salesforce, Zoho, Bullhorn, Vincere, JobAdder, Monday.com, Asana, Canva, PowerPoint, Google Slides, Pitch Decks, Presentations, Proposal Support.

Outbound BD | Campaign Execution | Social Media | Lead Management | Apollo.io | CRM Hygiene | KPI Reporting | Pipeline Coordination | Canva | Presentations | Commercial Support