Executive Secretary – President’s Office

American University; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

The Executive Secretary in the President’s Office at American University in the Emirates (AUE) provides high‑level administrative support to the President and Vice President, ensuring smooth executive operations, coordinating calendars, communications, and official visits with protocol.

The role requires a Bachelor's or Master's in Business Administration, 4–7 years of senior/executive administration, and fluent Arabic and English, with discretion, professionalism, and strong liaison skills

Qualifications

• Bachelor’s or Master’s degree in Business Administration or related field.
• 4–7 years of administrative experience supporting senior or executive management.
• Experience in higher education or similarly structured professional environment preferred.

Responsibilities

• Screen, review, and prioritize incoming correspondence for the President/Vice President.
• Coordinate official visits and VIP/ dignitary arrangements with Protocol Director.
• Support execution of directives, projects, and strategic initiatives with timely follow-up.
• Draft, review, and edit official Arabic and English correspondence, reports, and speeches.
• Manage President’s/Vice President’s calendar, meetings, and travel arrangements.
• Organize meetings with agendas and logistics; coordinate with internal/external stakeholders.

Skills

Bilingual Arabic-English

Executive support

Calendar management

Discretion & confidentiality

Communication

Education

Bachelor’s or Master’s in Business Administration

Tools

MS Office

Job description

Job Title: Executive Secretary – President’s Office

Department: Office of the President; Institution: American University in the Emirates (AUE)

Job Purpose

The Executive Secretary provides high-level administrative and operational support to the Office of the President/Vice President. The role is responsible for ensuring the efficient functioning of executive operations, supporting decision-making processes, and facilitating effective communication and coordination with internal and external stakeholders.

Qualifications & Education

• Bachelor’s or Master’s degree in Business Administration or a related field.

Experience

• Minimum of 4 to 7 years of administrative experience supporting senior or executive-level management, preferably within a higher education or similarly structured professional environment.

Skills / Knowledge / Competencies

• Excellent organizational and multitasking abilities.
• Bilingual proficiency in Arabic and English is mandatory.
• High level of professionalism, discretion, and confidentiality.
• Strong decision-making skills with the ability to work independently.
• Knowledge of academic and administrative procedures, student policies, and university protocols.
• Strong interpersonal and communication skills when dealing with diverse stakeholders.
• Ability to manage and coordinate executive office operations efficiently.
• Strong problem-solving skills with attention to detail and accuracy.

Key Responsibilities

• Screen, review, and prioritize incoming correspondence, ensuring the President/Vice President is informed of critical matters.
• Coordinate and organize official visits, including dignitaries and VIP guests, in collaboration with the Protocol Director.
• Support the execution of directives, projects, and strategic initiatives, ensuring timely follow-up and completion.
• Draft, review, and edit official correspondence, reports, and speeches, particularly in Arabic.
• Verify the accuracy and quality of sensitive Arabic documents prepared by other departments.
• Manage and maintain the President’s/Vice President’s calendar, including meetings and appointments.
• Organize meetings and ensure all participants are informed of schedules, agendas, and logistics.
• Serve as a professional point of contact for internal and external stakeholders.
• Handle multiple tasks and priorities simultaneously while meeting deadlines.
• Maintain strict confidentiality of sensitive information and documents.
• Represent the President’s Office in communications with external entities, partners, and officials.
• Ensure high standards of accuracy, efficiency, and professionalism in all deliverables.

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

At AUE, we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Health Science, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited byCAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business),and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited byAACSB) as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.