Research Administration Coordinator

The American University in the Emirates (AUE); Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

The American University in the Emirates (AUE) seeks an efficient and detail-oriented Research Administrative Assistant to support the Research Division in Dubai. You will manage calendars, prepare agendas and reports, maintain project documentation, and assist with compliance and budget activities, ensuring smooth research operations.

Ideal candidates will have strong organizational skills, professional demeanor, bilingual English/Arabic preferred, and the ability to work independently and as

Qualifications

• Bachelor's or Master's degree in a relevant field (e.g., Business Administration, Public Administration, Communications).
• Experience in administrative support, preferably within a research or academic environment.
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication; bilingual English/Arabic preferred.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• High attention to detail and accuracy in documentation and data management.
• Ability to work independently and collaboratively within a team.
• Knowledge of academic and administrative systems, policies, and procedures.
• Commitment to confidentiality, integrity, and ethical standards.
• Adaptability and willingness to learn new systems and processes.
• Ability to resolve daily operational matters independently.

Responsibilities

• Provide administrative support to the Research Division, including scheduling meetings, managing calendars, preparing agendas, presentations, reports, and taking meeting minutes.
• Perform accurate data entry and maintain research databases and documentation.
• Organize and maintain project files, research protocols, compliance records, and regulatory documentation.
• Monitor and assist in managing the Research Division budget.
• Ensure research projects comply with institutional policies, research ethics guidelines, and regulatory requirements.
• Arrange travel and coordinate consultancies on behalf of the Vice President for Research.
• Collaborate professionally with internal and external stakeholders to ensure effective communication and service delivery.
• Participate in professional development and training sessions related to research administration.
• Support funding initiatives by collaborating with the advancement and fundraising team.
• Assist in cultivating and maintaining relationships with donors and funding partners.
• Perform additional duties as assigned by the Vice President for Research in alignment with the Research Strategic Plan.

Skills

Organizational skills

Time management

Communication skills

Bilingual English/Arabic

Data/documentation management

Confidentiality

Independent and team player

Knowledge of policies/procedures

Adaptability

Education

Bachelor's or Master's degree in a relevant field

Tools

Microsoft Office

Job description

The American University in the Emirates (AUE) seeks an efficient and detail-oriented Research Administrative Assistant to support the Research Division in Dubai. You will manage calendars, prepare agendas and reports, maintain project documentation, and assist with compliance and budget activities, ensuring smooth research operations.

Ideal candidates will have strong organizational skills, professional demeanor, bilingual English/Arabic preferred, and the ability to work independently and as