Academic Programs Administrative Coordinator

abudhabi-nyu; Abu Dhabi; On-site; AED 67,000 - 112,000; Full time

Job summary

New York University Abu Dhabi is seeking an Administrative Coordinator to support the Social Science division. The role reports to the Associate Dean of Administration and Planning and involves high-level administrative assistance to faculty, postdocs, instructors and researchers.

The incumbent will coordinate seminars and events, manage internal and external communications, reconcile budgets, handle travel and onboarding, and assist with conference planning across multiple programs.

Qualifications

• 2+ years of office experience.
• Superior written and oral communications skills in English.
• A capacity to work collegially and flexibly in a startup setting with a complex organizational structure across NYU New York and NYU Abu Dhabi.
• An ability to prioritize and manage multiple projects with tight deadlines, organized work habits, and attention to detail.
• Professional maturity and judgment for leadership-support responsibilities and confidential information.

Responsibilities

• Provide high level administrative support to Social Science faculty.
• Coordinate/oversee administrative and program support activities at the program level.
• Manage divisional communications, spending policies, travel reimbursements, and social media outreach.
• Handle mail, supplies, calendar, visitor greeting, and room reservations.
• Assist with onboarding/offboarding of faculty and staff and special projects.
• Coordinate Seminar Series travel, schedules, budgets, and hosting.
• Be the main contact for seminar conveners with budget/travel knowledge.
• Support academic onboarding and NYU teaching software/process familiarity.
• Help plan annual conferences including travel, catering, and evaluation.

Skills

Office coordination

Customer service

English proficiency

Discretion and judgment

Communications

Event planning

Budgeting basics

MS Office

WordPress

Adobe Suite

Education

Bachelor's Degree

Tools

WordPress

Adobe Suite

MS Office Suite

PowerPoint

Job description

New York University Abu Dhabi is seeking an Administrative Coordinator to support the Social Science division. The role reports to the Associate Dean of Administration and Planning and involves high-level administrative assistance to faculty, postdocs, instructors and researchers.

The incumbent will coordinate seminars and events, manage internal and external communications, reconcile budgets, handle travel and onboarding, and assist with conference planning across multiple programs.