Regulatory & Admin Support Officer

SupportFinity™; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

M42 Abu Dhabi BioBank seeks a Regulatory & Admin Support Officer to strengthen governance, coordinate Boards and Committees, and ensure accurate record‑keeping in a fast‑paced environment.

This role provides high‑level administrative support to the Biobank Quality team, working with senior stakeholders to ensure timely information flow and compliant operations.

Qualifications

• Experience in an administrative or governance‑focused role.
• Strong written and verbal communication skills.
• Highly organized with attention to detail and deadlines.
• Understanding of confidentiality and handling sensitive information.
• Proficiency in Microsoft Office applications.
• Flexible, proactive, and able to adjust to changing priorities.

Responsibilities

• Coordinate and schedule Board and Committee meetings (in-person and virtual).
• Liaise with Chairs to prepare agendas and distribute papers securely.
• Record attendance and minutes; maintain governance records.
• Manage term dates and external interests registers.
• Share schedules and news digests; update governance content on intranet/site.
• Provide admin support to the Biobank Quality team.

Skills

Administrative coordination

Written and verbal communication

Organizational skills

Confidentiality handling

Microsoft Office

Adaptability

Tools

Microsoft Office

Job description

Overview

M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting‑edge health technologies and precision medicine, we ensure the highest standards of effectiveness, efficiency, and patient‑centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale. Abu Dhabi BioBank is a state‑of‑the‑art biobanking facility at the forefront of medical research and innovation in the region. By collecting, storing, and analyzing high‑quality biological samples, it enables groundbreaking discoveries in genomics, precision medicine, and drug development. As part of M42’s Integrated Health Solutions platform, Abu Dhabi BioBank plays a vital role in advancing population health, accelerating scientific breakthroughs, and addressing global health challenges. We are seeking a Regulatory & Admin Support Officer to play a key role in supporting the Quality and Regulatory function and strengthening our governance framework. This role provides high‑level administrative and coordination support in a fast‑paced, agile environment, working closely with senior internal and external stakeholders. The position underpins our governance and advisory structures by ensuring effective coordination of Boards and Committees, accurate record‑keeping, and timely information flow. In addition, the role provides administrative support to the Biobank Quality team, undertaking related duties as required.

Responsibilities

• Coordinate and schedule Board, Committee, and ad hoc meetings (in‑person and virtual), ensuring all logistical arrangements are in place.
• Liaise with Committee Chairs to obtain, collate, distribute, and securely store agendas, papers, and meeting documentation.
• Prepare and circulate agendas in advance, record attendance, and take accurate and comprehensive meeting minutes.
• Maintain a central database of Board and Committee member information, including appointments, reappointments, attendance, and key records.
• Track member terms, manage reappointment timelines, and maintain registers of external interests and governance records.
• Maintain and regularly share Board and Committee schedules, meeting updates, and periodic news digests.
• Update and maintain governance content on the website and intranet, ensuring accuracy and compliance.
• Provide administrative support to the Biobank Quality team and undertake related duties as required.

Qualifications

• Previous experience in an administrative or coordination role, preferably in a regulated or governance‑focused environment.
• Ability to make independent, pragmatic judgments and respond to requests in a timely and professional manner.
• Excellent written and verbal communication skills.
• Highly organized, detail‑oriented, and able to manage multiple priorities and deadlines effectively.
• Strong understanding of confidentiality requirements and handling sensitive information.
• High proficiency in Microsoft Office applications.
• Adaptable, proactive, and able to respond quickly to changing priorities and circumstances.

About the company