Receptionist & Office Assistant (Russian/ German Speaker)

Nadia; United Arab Emirates; On-site; AED 50,000 - 70,000; Full time

Job summary

Nadia in Dubai is seeking a professional Receptionist & Office Assistant to manage front-desk operations, welcome clients, handle calls, coordinate meetings, arrange travel and hotel or restaurant bookings, and provide day-to-day administrative support.

The ideal candidate is well-presented, highly organized, and able to multitask in a fast-paced environment, with strong English communication and proficiency in MS Office; knowledge of Russian or German languages is a plus, UAE experience

Qualifications

• Excellent English communication skills.
• Russian or German language skills are highly preferred; additional languages are an advantage.
• Professional appearance with strong interpersonal and customer service skills.
• Experience in reception, office administration, hospitality, guest relations, or personal assistance.
• Strong organizational and multitasking abilities.
• Good computer skills, including Microsoft Office.
• Ability to work independently and manage priorities effectively.
• UAE experience is an advantage.

Responsibilities

• Welcome and assist clients, visitors, and international business partners.
• Manage reception activities, including answering calls, handling inquiries, and receiving correspondence.
• Coordinate meetings, appointments, and meeting room schedules.
• Arrange hotel bookings, airport transfers, and restaurant reservations for guests and management.
• Act as the point of contact for suppliers and service providers.
• Provide administrative and clerical support to the office and management team.
• Maintain office records, documents, and filing systems.
• Support day-to-day office operations and ensure the reception area is always presentable.
• Assist with travel arrangements, event coordination, and other ad hoc administrative tasks as required.

Skills

English

Russian

German

Interpersonal skills

Multitasking

MS Office

Reception experience

Job description

Our client, an international company is seeking for a professional, well-presented, and highly organized Receptionist & Office Assistant to be based in Dubai.

The role combines front-desk reception, guest relations, meeting coordination, travel and accommodation arrangements, supplier liaison, and day-to-day office administration. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks while ensuring the smooth operation of the office.

Key Responsibilities

• Welcome and assist clients, visitors, and international business partners.
• Manage reception activities, including answering calls, handling inquiries, and receiving correspondence.
• Coordinate meetings, appointments, and meeting room schedules.
• Arrange hotel bookings, airport transfers, and restaurant reservations for guests and management.
• Act as the point of contact for suppliers and service providers.
• Provide administrative and clerical support to the office and management team.
• Maintain office records, documents, and filing systems.
• Support day-to-day office operations and ensure the reception area is always presentable.
• Assist with travel arrangements, event coordination, and other ad hoc administrative tasks as required.

Requirements

• Excellent English communication skills.
• Russian or German language skills are highly preferred; additional languages are an advantage.
• Professional appearance with strong interpersonal and customer service skills.
• Experience in reception, office administration, hospitality, guest relations, or personal assistance.
• Strong organizational and multitasking abilities.
• Good computer skills, including Microsoft Office.
• Ability to work independently and manage priorities effectively.
• UAE experience is an advantage.