Receptionist 21D25

TALENTMATE; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A professional staffing firm in Dubai is seeking a Receptionist to be the welcoming face for visitors and clients. This role involves managing the reception area, answering phones, scheduling appointments, and handling administrative tasks. Candidates should have a high school diploma, customer service experience, and proficiency in Microsoft Office. The company emphasizes professionalism and a positive attitude. Remote or on-site work options may be available.

Qualifications

• High school diploma or equivalent required.
• Experience as a receptionist or administrative assistant is necessary.
• Exceptional customer service skills are essential.

Responsibilities

• Greet visitors with a friendly demeanor upon arrival.
• Answer and direct phone calls to the appropriate staff.
• Maintain an organized reception area.

Skills

Customer service skills

Communication skills

Organizational skills

Multitasking ability

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Description

The role of a Receptionist is crucial in creating a positive first impression for guests and clients visiting an organization. As the front‑line representative, the Receptionist is responsible for managing the reception area, greeting visitors, and providing excellent customer service. This role involves handling a diverse range of administrative tasks such as answering phones, scheduling appointments, and maintaining office security protocols. A successful Receptionist will have excellent communication and organizational skills, as well as the ability to multitask in a fast‑paced environment. Their professionalism and courteous demeanor will contribute significantly to the company’s image, making the Receptionist a vital part of the team.

Responsibilities

• Greet all visitors with a welcoming and friendly demeanor upon arrival.
• Answer and direct phone calls efficiently to the appropriate departments or individuals.
• Maintain a tidy and organized reception area that upholds the company’s brand image.
• Ensure office security by controlling access via the reception desk (monitor logbook, issue visitor badges).
• Offer general administrative support to various departments as needed and directed.
• Handle inquiries from clients and visitors professionally and direct them as necessary.
• Schedule and coordinate appointments and meetings for staff members and management.
• Manage incoming and outgoing mail and deliveries efficiently and accurately.
• Maintain and update electronic filing systems for documentation and records management.
• Prepare correspondence, letters, and emails with a focus on precision and clarity.
• Assist in planning and executing company events and other important projects.
• Monitor and order office supplies to ensure smooth office operations are maintained.

Requirements

• High school diploma or equivalent qualification is required for this role.
• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Exceptional customer service skills with a professional and positive attitude.
• Excellent verbal and written communication abilities in business settings.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Strong organizational skills with an ability to manage multiple tasks concurrently.
• Familiarity with office equipment like printers, fax machines, and document scanners.

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you’re hunting for your next job opportunity or looking for potential employers, we’re here to lend you a helping hand.

Location: Dubai, United Arab Emirates (Remote/On‑site options may be discussed).