Receiving Clerk

Hyatt Hotels Corporation; Dubai; On-site; AED 47,000 - 74,000; Full time

Job summary

Hyatt Hotels Corporation is hiring a Receiving Clerk to ensure accurate, timely receipts of goods and materials for the hotel. You will verify deliveries against POs, maintain records, and coordinate with Purchasing, Stores, Accounts Payable, and operations to support inventory integrity and cost control.

The role focuses on food safety compliance, HACCP standards, and seamless handover of goods to departments, contributing to efficient hotel operations and audit readiness.

Qualifications

• Bachelor degree in finance, accounting, business administration, or related field.
• Minimum 2 years in Receiving, Procurement, Stores, or Inventory Control.
• Proficiency in Microsoft Office and inventory/procurement systems.

Responsibilities

• Receive and inspect goods against POs, supplier invoices, and delivery notes.
• Conduct quantity and quality checks and report discrepancies.
• Coordinate with suppliers and purchasing to resolve shortages and delivery concerns.
• Verify invoices and process through approval workflow; post in system.
• Maintain receiving records and audit-ready documents.

Skills

Attention to detail

Organizational skills

Team collaboration

Education

Bachelor degree in Finance/Accounting/Business Administration/Supply Chain Management/Hospitality Management

Tools

Microsoft Office

Inventory systems

Job description

Close Inclusive Collection Job Postings Notification

"Our leaders have always encouraged us to try new approaches and learn by experimentation. The biggest learning through this was that persistence and calculated risks, pay off."

The Receiving Clerk is responsible for ensuring the accurate, timely, and compliant receipt of all goods and materials delivered to the hotel. The role supports inventory integrity, cost control, food safety compliance, supplier management, and operational efficiency by verifying deliveries against approved purchase orders, maintaining receiving records, and coordinating effectively with Purchasing, Stores, Accounts Payable, and operational departments.

Key Responsibilities

Receiving & Verification

• Receive and inspect all goods delivered to the hotel against approved Purchase Orders (POs), supplier invoices, and delivery notes.
• Conduct quantity and quality checks with user departments and report any discrepancies, shortages, damages, or quality issues.
• Coordinate with suppliers and purchasing to ensure timely resolution of shortages and delivery concerns.

Documentation & System Processing

• Verify supplier invoices against physical deliveries and supporting documentation.
• Scan, route, and process invoices through the approval workflow and ensure timely system posting.
• Maintain accurate receiving records and ensure all supporting documents are properly filed for audit and reference purposes.
• Prepare and review daily receiving reports, variance reports, and shortage tracking records.
• Ensure proper transfer and handover of goods to the relevant departments.
• Maintain compliance with HACCP standards, food safety requirements, and company policies, ensuring all receiving-related records are current and audit-ready.

Stakeholder Management & Operations

• Liaise effectively with Purchasing, Stores, Accounts Payable, suppliers, and operational departments to support seamless hotel operations.
• Maintain a clean, organized, and safe receiving area.
• Contribute to continuous improvement initiatives and support departmental objectives.

Qualifications

• Bachelor of Commerce (B.Com) or a bachelor's degree in finance, Accounting, Business Administration, Supply Chain Management, Hospitality Management, or a related field.
• Minimum 2 years of experience in Receiving, Procurement, Stores, or Inventory Control, preferably within the hospitality industry.
• Proficiency in Microsoft Office and inventory/procurement systems.

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