Receiving Clerk

Hyatt Place; Dubai; On-site; AED 48,000 - 84,000; Full time

Job summary

Hyatt Place Dubai is seeking a Receiving Clerk to ensure accurate, timely receipt of goods and maintain inventory integrity. You will verify deliveries against POs, process invoices, maintain records, and coordinate with Purchasing, Stores and Accounts Payable to support hotel operations.

The role requires 2+ years in Receiving/Procurement, proficiency in Microsoft Office and inventory systems, and a commitment to HACCP food-safety standards and audit readiness.

Qualifications

• Bachelor of Commerce (B.Com) or a bachelor's degree in finance, Accounting, Business Administration, Supply Chain Management, Hospitality Management, or a related field.
• Minimum 2 years of experience in Receiving, Procurement, Stores, or Inventory Control, preferably within the hospitality industry.
• Proficiency in Microsoft Office and inventory/procurement systems.

Responsibilities

• Receive and inspect all goods delivered to the hotel against approved Purchase Orders (POs), supplier invoices, and delivery notes.
• Conduct quantity and quality checks with user departments and report any discrepancies, shortages, damages, or quality issues.
• Coordinate with suppliers and purchasing to ensure timely resolution of shortages and delivery concerns.
• Verify supplier invoices against physical deliveries and supporting documentation.
• Scan, route, and process invoices through the approval workflow and ensure timely system posting.
• Maintain accurate receiving records and ensure all supporting documents are properly filed for audit and reference purposes.
• Prepare and review daily receiving reports, variance reports, and shortage tracking records.
• Ensure proper transfer and handover of goods to the relevant departments.
• Maintain compliance with HACCP standards, food safety requirements, and company policies, ensuring all receiving-related records are current and audit-ready.
• Liaise effectively with Purchasing, Stores, Accounts Payable, suppliers, and operational departments to support seamless hotel operations.
• Maintain a clean, organized, and safe receiving area.
• Contribute to continuous improvement initiatives and support departmental objectives.

Skills

Stakeholder management

Attention to detail

Communication

Education

Bachelor's degree in Commerce or related field

Tools

Microsoft Office

Inventory systems

Job description

The Receiving Clerk is responsible for ensuring the accurate, timely, and compliant receipt of all goods and materials delivered to the hotel. The role supports inventory integrity, cost control, food safety compliance, supplier management, and operational efficiency by verifying deliveries against approved purchase orders, maintaining receiving records, and coordinating effectively with Purchasing, Stores, Accounts Payable, and operational departments.

Key Responsibilities

Receiving & Verification

• Receive and inspect all goods delivered to the hotel against approved Purchase Orders (POs), supplier invoices, and delivery notes.
• Conduct quantity and quality checks with user departments and report any discrepancies, shortages, damages, or quality issues.
• Coordinate with suppliers and purchasing to ensure timely resolution of shortages and delivery concerns.

Documentation & System Processing

• Verify supplier invoices against physical deliveries and supporting documentation.
• Scan, route, and process invoices through the approval workflow and ensure timely system posting.
• Maintain accurate receiving records and ensure all supporting documents are properly filed for audit and reference purposes.

Inventory, Reporting & Compliance

• Prepare and review daily receiving reports, variance reports, and shortage tracking records.
• Ensure proper transfer and handover of goods to the relevant departments.
• Maintain compliance with HACCP standards, food safety requirements, and company policies, ensuring all receiving-related records are current and audit-ready.

Stakeholder Management & Operations

• Liaise effectively with Purchasing, Stores, Accounts Payable, suppliers, and operational departments to support seamless hotel operations.
• Maintain a clean, organized, and safe receiving area.
• Contribute to continuous improvement initiatives and support departmental objectives.

Qualifications:

• Bachelor of Commerce (B.Com) or a bachelor's degree in finance, Accounting, Business Administration, Supply Chain Management, Hospitality Management, or a related field.
• Minimum 2 years of experience in Receiving, Procurement, Stores, or Inventory Control, preferably within the hospitality industry.
• Proficiency in Microsoft Office and inventory/procurement systems.