Quotation Specialist (Mechanical/Industrial Engineering background)

NOV; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

NOV in Dubai seeks a Quotations Specialist to manage RFQ/ITB reviews, coordinate with directors and multiple departments, and present deliverables in the proposal requests. You will organize technical specifications, costed estimates, and bid packages, ensuring timely responses and adherence to KPIs.

You will lead cross‑functional teams through kickoff, bid clarifications, and post‑bid activities, maintaining logs and ensuring approvals. Proficiency in D365/ERP and MS Office is required.

Qualifications

• Bachelor's degree or equivalent and 3-5 years of experience in similar position.
• Previous experience within an Estimating role.
• Product experience/knowledge of composites, understanding of bid processes, and negotiation.
• Understanding of the applicable Industry Standards for Fiberglass Composite Products.
• Piping /EPC experience.
• Strong mathematics, IT skills, problem solving.
• Proficient in the use of Microsoft Word & Excel.
• Ability to use D365 , ERP systems.
• Ability to undertake material take-offs from 3rd party information.
• Ability to read & understand drawings.

Responsibilities

• Maintain department KPIs and response turnaround times.
• Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.
• Resolve routine problems, investigate and analyze as required.
• Perform the job with minimal supervision and high flexibility.
• Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request.
• Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request
• Instructions to Bidders
• Project Scope of Work
• Technical Specifications
• Deviations and Exceptions List
• Price Bid Sheets
• Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:
• Application engineering
• Operations (Manufacturing plants)
• Compliance
• Finance/Credit
• Legal
• Customer service (Local and Overseas)
• Field Service (Consumables, Tools, Carousels, Training, etc.).
• Logistics
• Quality
• Projects
• Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines.
• Perform a weekly follow-up meeting with sales members and task completions and highlight priorities.
• Determine the schedule for the proposal and respond before the deadlines.
• Follow the proposal department KPIs including response time.
• Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.
• Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates.
• Manage the post-bid technical and commercial clarifications from the Clients
• Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged
• Keeps and maintainsa log for the project proposals and maintains status until won or lost with the quotation specialists.
• Coordinate the handover to the Order management team, Projects & Operation teams
• Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department.
• Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers.

Skills

Mathematics

IT skills

Problem solving

Reading drawings

Education

Bachelor's degree or equivalent

3-5 years experience in similar position

Piping / EPC experience

Tools

D365

ERP systems

MS Word

MS Excel

Job description

Job Description

• Maintain department KPIs and response turnaround times.


• Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.


• Resolve routine problems, investigate and analyze as required


• Perform the job with minimal supervision and high flexibility.

Responsibilities

The Quotations specialist tasks and duties include:

• Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request


• Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request
  
  
  
  • Instructions to Bidders
  
  
  • Project Scope of Work
  
  
  • Technical Specifications
  
  
  • Deviations and Exceptions List
  
  
  • Price Bid Sheets
  
  
  
  


• Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:
  
  
  
  • Application engineering
  
  
  • Operations (Manufacturing plants)
  
  
  • Compliance
  
  
  • Finance/Credit
  
  
  • Legal
  
  
  • Customer service (Local and Overseas)
  
  
  • Field Service (Consumables, Tools, Carousels, Training, etc.).
  
  
  • Logistics
  
  
  • Quality
  
  
  • Projects
  
  
  
  


• Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines.


• Perform a weekly follow-up meeting with sales members and task completions and highlight priorities.


• Determine the schedule for the proposal and respond before the deadlines.


• Follow the proposal department KPIs including response time.


• Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.


• Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates.


• Manage the post-bid technical and commercial clarifications from the Clients


• Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged


• Keeps and maintainsa log for the project proposals and maintains status until won or lost with the quotation specialists.


• Coordinate the handover to the Order management team, Projects & Operation teams


• Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department.


• Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers.

Qualifications

• Bachelor's degree or equivalent and 3-5 years of experience in similar position.


• Previous experience within an Estimating role.


• Product experience/knowledge of composites, understanding of bid processes, and negotiation.


• Understanding of the applicable Industry Standards for Fiberglass Composite Products.


• Piping /EPC experience.


• Strong mathematics , IT skills, problem solving.


• Proficient in the use of Microsoft Word & Excel.


• Ability to use D365 , ERP systems.


• Ability to undertake material take-offs from 3rd party information.


• Ability to read & understand drawings.