Property Maintainance Coordinator

Coldwell Banker UAE | Mega Homes Real Estate Brokers LLC; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Coldwell Banker UAE | Mega Homes Real Estate Brokers LLC seeks a Property Maintenance Coordinator to oversee day-to-day maintenance across properties, ensuring prompt handling of requests and contractor coordination. The role emphasizes safety, quality, and timely completion.

Responsibilities include scheduling, quoting, inspections, and meticulous record-keeping, while supporting managers with budgets and cost control in a dynamic real estate environment.

Qualifications

• Diploma or bachelor's degree in facilities/property management or related field.
• 2–4 years in property maintenance or facilities coordination.
• Experience coordinating contractors.

Responsibilities

• Receive, log, and prioritize maintenance requests.
• Coordinate preventive and reactive maintenance activities.
• Schedule works with tenants, owners, contractors, and service providers.
• Assign jobs to approved contractors and monitor progress.
• Obtain quotations and compare proposals.
• Maintain records of requests, work orders, invoices, and warranties.
• Ensure compliance with health and safety standards.
• Prepare maintenance reports for management.
• Assist with budgets and cost control.

Skills

Contractor coordination

Maintenance scheduling

Record-keeping

Tenant communication

Budget support

Education

Facilities/Property Management degree

Job description

Job Summary

The Property Maintenance Coordinator is responsible for coordinating and monitoring the day-to-day maintenance and repair activities across residential, commercial, or managed properties. The role ensures maintenance requests are handled promptly, contractors and service providers are effectively coordinated, work is completed to the required standards, and properties remain safe, functional, and well maintained.

Key Responsibilities

• Receive, log, prioritize, and follow up on property maintenance requests.
• Coordinate preventive and reactive maintenance activities.
• Schedule maintenance works with tenants, property owners, contractors, and service providers.
• Assign jobs to approved contractors and monitor their progress.
• Obtain quotations and assist with comparing contractor proposals.
• Coordinate inspections, repairs, servicing, and routine maintenance.
• Follow up on outstanding maintenance requests and ensure timely completion.
• Inspect completed works to confirm quality, scope, and compliance with requirements.
• Maintain accurate records of maintenance requests, work orders, quotations, invoices, warranties, and service reports.
• Monitor contractor performance, attendance, workmanship, and adherence to agreed timelines.
• Coordinate emergency maintenance issues and elevate urgent or high-risk matters appropriately.
• Assist with property inspections and identify maintenance, safety, and repair requirements.
• Coordinate preventive maintenance schedules for equipment, systems, and building facilities.
• Liaise with suppliers to source materials, spare parts, and maintenance services.
• Review maintenance invoices against completed works and approved quotations.
• Ensure maintenance activities comply with company policies, building requirements, health and safety standards, and applicable regulations.
• Maintain good communication with tenants and respond professionally to maintenance-related concerns.
• Prepare regular maintenance reports and updates for management.
• Support property managers with budgets, maintenance planning, and cost control.
• Perform other property maintenance and facilities related duties as required.

Required Qualifications & Experience

• Diploma or bachelor's degree in Facilities Management, Property Management, Engineering, Business Administration, or a related field is preferred.
• 2–4 years of experience in property maintenance, facilities coordination, building management, or a similar role.
• Experience coordinating contractors