Property Administrator

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 78,000 - 134,000; Full time

Job summary

The Administrator – Property & Asset Management role supports the smooth day-to-day administration of assigned properties by ensuring documentation, records, and routine processes are handled accurately and on time. The role exists to provide reliable operational support, so residents, owners, and internal teams experience consistent and well-organized service delivery.

The Administrator will manage tenancy contracts, inspections, and gov-system entries, while ensuring timely fee collection and

Qualifications

• Minimum 1–2 years’ experience in administration, customer service, or property-related roles.
• Diploma or bachelor’s degree in business administration or a related field.
• Strong organisational skills with attention to detail.
• Clear written and verbal communication skills in English.
• Ability to manage routine tasks efficiently in a fast-paced environment.
• Proficient in MS Office and basic reporting tools.

Responsibilities

• Maintain knowledge of the assigned community, building development, layouts, unit mix, amenities and pricing structure.
• Update the Accounts Receivables Report weekly for Owner’s books and to determine revenue.
• Review leasing documents and ensure mandatory documents have at least one month validity.
• Issue tenancy contracts, extensions, transfers, renewals and terminations for the portfolio.
• Review Check-Out Inspection Reports with the Property Manager to ensure remedial works are completed.
• Obtain preliminary approval before lease preparation from Property Manager and Owner/Landlord.
• Attest tenancy contracts in Gov systems (Tawtheeq/Ejari) via ERP and collect service fees from tenants.
• Ensure timely collection of rental income, security deposits, and administration charges.

Skills

MS Office

Documentation

English communication

Customer service

Administrative support

Education

Bachelor's degree in business administration

Tools

ERP System (Gov Tawtheeq / Ejari)

Job description

Administrator - Property & Asset Management

The Administrator – Property & Asset Management supports the smooth day-to-day administration of assigned properties by ensuring documentation, records, and routine processes are handled accurately and on time. The role exists to provide reliable operational support, so residents, owners, and internal teams experience consistent and well-organized service delivery.

Key Elements / Tasks

• Maintain a thorough knowledge of the assigned community, building development including the standard layouts, unit mix, amenities and pricing structure.
• Achieve the annual targeted revenue from the residential property portfolio updating the Accounts Receivables Report weekly for Owner’s books and to determine company's revenue.
• Receive the offer letter and the Letter of Undertaking (not to sub-lease and abide by the community guidelines) from Leasing following completion of due diligence process on all new tenants; review their supporting mandatory documents to ensure they have a minimum of one month’s validity.
• Handle the issuance of new tenancy contracts, short-term extensions, transfer of Lease, renewals and termination of contracts (break-lease) for an assigned residential portfolio and submit to the supervisor for verification.
• Ensure the property/unit is ready and available for occupation before any new lease is issued, by reviewing the Check-Out Inspection Report and validating with the Property Manager to ensure the remedial works have been completed satisfactorily.
• Obtain preliminary approval from respective Property Manager and Owner/ Landlord if applicable before preparation of the lease.
• Attest the tenancy contract in the Gov system (Tawtheeq/Ejari/Other) via the system link from ERP System and collect service fees from tenants.
• Ensure there are no delays in issuing tenancy contracts due to delays in payment or non-receipt of administration charges and that 100% of collection of rental income, security deposits, and administration charges is undertaken within the defined timeframe.

Experience & Skills Minimum 1–2 years’ experience in administration, customer service, or property-related roles. Diploma or bachelor’s degree in business administration or a related field. Strong organisational skills with attention to detail. Clear written and verbal communication skills in English. Ability to manage routine tasks efficiently in a fast-paced environment. Proficient in MS Office and basic reporting tools.