Project Secretary (Construction Background)

Black Pearl Consult; Dubai; On-site; AED 150,000 - 210,000; Full time

Job summary

BlackPearl in Dubai seeks a Project Secretary with a strong construction background to manage contracts and related administrative tasks for ongoing projects. The role involves drafting, negotiating, administering, and overseeing execution of contracts to support timely project completion with minimal risk.

Ideal candidate has a civil engineering degree, extensive experience with FIDIC forms, subcontracts, and claims management, plus solid knowledge of local laws and insurance policies.

Qualifications

• Bachelor’s degree in civil engineering (as a minimum).
• High knowledge of and administration of the general form of contracts, especially the FIDIC forms issued 1987, 1999 and 2017, mainly GREEN, RED and YELLOW forms.
• High expertise in establishing and administering subcontracts.
• High expertise in the preparations and defending of claims & variations.
• Fair knowledge in the business applicable local laws.
• Fair knowledge of the industry applied insurance policies.
• Minimum 10 years of related experience, with at least 5 years in contract review/administration/claims management.

Responsibilities

• Contribute to the development and implementation of contract management plans by monitoring performance and addressing non-performance of the relevant parties, to achieve the required contract outcomes.
• Administer contracts in liaising with the line manager and update contract details to maintain the integrity of contract information.
• Establish and maintain relationships with the company and subcontractors/suppliers to identify and minimize risk and maximize contract value.
• Proactively identify and manage contract risks to meet organizational obligations and intended outcomes of the contract.

Skills

Contract management

Interpersonal skills

Analytical skills

Project coordination

Managing multiple priorities

Communication

Leadership

Attention to detail

Education

Bachelor's degree in civil engineering

Tools

AutoCAD

Planning software

Job description

Project Secretary (Construction Background)

Dubai, United Arab Emirates | Posted on 10/14/2025

Our client is a large construction company is currently looking for a Project Secretary to be based in their Dubai office.

He will be responsible for all contracts and agreements and perform a range of tasks like proposing, drafting, negotiating administering and overseeing of execution of them.

In this role, you will have the following responsibilities:

The position will cover the support to the projects with the proper required routine contract and

commercial-related support to achieve projects’ completion on time and with minimal risks.

• Contribute to the development and implementation of contract management plans by monitoring performance and addressing non-performance of the relevant parties, to achieve the required contract outcomes.
• Administer contracts in liaising with the line manager and update contract details to maintain the integrity of contract information.
• Establish and maintain the company and subcontractors/suppliers’ relationships to identify and minimize risk and maximize the value of the contract.
• Proactively identify and manage contract risks to meet organizational obligations and achieve the planned outcomes of the contract.

Will handle Contracts, Contracts Administration, Disputes handling - arbitration and litigations, project planning and scheduling etc.

Requirements

The Ideal Candidate would have:

• Bachelor’s degree in civil engineering (as a minimum).
• High knowledge of and administration of the general form of contracts, especially the FIDIC forms issued 1987, 1999 and 2017, mainly GREEN, RED and YELLOW forms.
• High expertise in establishing and administering subcontracts.
• High expertise in the preparations and defending of claims & variations.
• Fair knowledge in the business applicable local laws.
• Fair knowledge of the industry applied insurance policies.

Experience

• Period of experience is of a minimum 10 years of the related field.
• Of total experience, a minimum of 5 years in a successful: (a) contract’s review,
• (b) contract’s administrator,
• (c) claims and variation preparation and management.
• Industrial knowledge.
• Analytical skills.
• Managing multiple priorities to meet deadlines.
• Very good interpersonal skills such as communication, conversation, teamwork, leadership, networking, persuasion and motivation, …etc).
• Organisational skills with high attention to details.
• Fair knowledge of the planning software.

Added Qualifications

• Fair knowledge in different types of piling, shoring, marine works specifications and methodologies.
• Basic knowledge of AutoCAD.

Disclaimer: Please note that BlackPearl will never ask any of its candidates for any payment in exchange for ourservice in helping candidates find a job. Our service is free to our candidatesand the recruitment fee is paid by our clients. If you receive any emails, SMS,or calls requesting you to pay from someone claiming to be an employee of BlackPearl before they can process your application, please report and write anemail to [e-mail] orcontact our office at [phone].