Project Coordinator (m, f, d)

Global University Systems GmbH; Dubai; Hybrid; AED 89,000 - 145,000; Full time

Benefits offered by this job

Competitive salary package

Health options

30 days annual vacation

Global campus environment

Language courses

Job summary

Global University Systems GmbH in Dubai is seeking a highly organized Project Coordinator to join the Student Recruitment and Strategic Partnerships team. You will provide essential administrative support to senior management, manage schedules, data entry in our CRM, and assist across enrollment strategies.

The role requires 1–3 years in operations or project management, English fluency, and a relevant degree (Masters preferred).

Qualifications

• 1–3 years of proven experience in operations, business administration or project management, preferably within international education or the UAE higher education sector.
• Fluency in English is mandatory; proficiency in additional languages is highly preferred.
• Bachelor's degree required; Master's degree preferred.

Responsibilities

• Provide comprehensive day-to-day administrative support to the senior management team in student recruitment and strategic partnerships, managing schedules, correspondence and data entry in the CRM.
• Identify gaps in recruitment, marketing and partner engagement processes to recommend and implement improvements.
• Act as the primary liaison between internal teams and external partners to support key account development and relationships.

Skills

Fluency in English

Analytical skills

Organizational skills

Communication skills

Education

Bachelor's degree

Master's degree preferred

Tools

Excel

Salesforce

CRM tools

Job description

Your Responsibilities

We are looking for a new colleague to join our Student Recruitment and Strategic Partnerships Team in Dubai on a full-time basis /40 hour a week starting as soon as possible, who shares our vision of excellence in education and who is committed to making a difference in the lives of our students and staff.

The opportunity:
The University of Europe for Applied Sciences (UE) Dubai is seeking a highly organized and proactive Project Coordinator to join our growing team. In this role, you will serve as the essential operational backbone, providing dedicated administrative support to the senior management team across student recruitment and strategic partnerships. This role is critical for optimizing daily operations, managing key accounts and ensuring the seamless execution of enrollment strategies. You will act as the primary liaison between internal teams and external partners, streamlining documentation and communication to drive our cross-functional goals.

Key Activities & Responsibilities:

• Administrative Support: Provide comprehensive day-to-day administrative assistance to the senior management team in student recruitment and strategic partnerships, managing schedules, correspondence, internal communications and accurate data entry within the CRM system.
• Operations & Process Optimization: Work closely with the student recruitment and partnerships teams to streamline operations. Identify gaps in recruitment, marketing and partner engagement processes to recommend and implement systemic improvements.
• Key Account & Stakeholder Management: Act as the primary liaison between the internal teams and external partners. Manage incoming inquiries, handle escalations and support key account development to ensure seamless business relationships.
• Strategic Project Management: Support the end-to-end planning, execution and rollout of strategic enrollment management and international recruitment initiatives across departments.
• Partnership Coordination: Assist in drafting, processing and maintaining documentation for strategic partnership frameworks, immersion programs and collaborative agreements with local and international educational institutes and corporate partners.
• Reporting & Data Management: Assist management with compiling data, generating performance reports and maintaining accurate records of recruitment activities and partnership engagements.
• Event Support: Participate in student recruitment events, open days and campaigns strictly in a logistical support capacity to assist the core recruitment team during execution.
• Market Intelligence: Stay updated on regional activities and trends within the international higher education sector.

Your profile

Qualifications:
• Minimum 1–3 years of proven experience in operations, business administration or project
management, preferably within international education or the UAE higher education sector.
• Fluency in English is mandatory. Proficiency in additional languages is highly preferred.
• Bachelor's degree in a related field (Master's degree preferred).

Competencies
• Strong analytical skills with proficiency in Excel, Salesforce and other CRM tools.
• Exceptional organizational skills with the ability to manage multiple projects in a fast-paced, global environment.
• Strong leadership, cross-functional collaboration and problem-solving abilities to work
effectively with senior leadership and executive teams.
• High level of ability to communicate clearly, persuasively and authoritatively.
• Strong attention to detail, particularly when assisting with student records, partnership
documents, reports and data management.
• A motivated self-starter with a proven ability to effectively collaborate and deliver.
• A team player who can integrate into a dynamic sales-focused department

Why us?

• Opportunity to work within the Global University Systems (GUS) network, collaborating with colleagues across 57 locations worldwide.
• Competitive salary package, preventive and after-care health options, and 30 days of annual vacation.
• Work in a vibrant, international campus environment that hosts art, culture and business events, where you can develop and implement new ideas.
• Access to various online language courses and professional development opportunities.
• A supportive "UE Family" environment that values diversity and inclusivity