Project Coordinator

Sharjah Education Academy; Sharjah; On-site; AED 120,000 - 180,000; Full time

Job summary

Sharjah Education Academy is seeking a Project Coordinator to support planning, coordination, monitoring and delivery of projects across the organisation. You will work with project leads, departments, and stakeholders to coordinate activities, maintain plans and documentation, and ensure timely progress against objectives.

The role requires strong communication, organizational and reporting skills, proficiency in MS Office, and a proactive approach to risk, issues and governance.

Qualifications

• Bachelor's degree in Project Management, Business Administration, Management, or related field.
• Minimum 3 years of experience in project coordination, administration, or PM support.
• PM certification (PMP or CAPM) would be an advantage.
• Familiarity with project lifecycle, methodologies and governance.
• Proficient in MS Office and project documentation.

Responsibilities

• Support planning, coordination, implementation and monitoring of assigned projects and initiatives.
• Coordinate activities, timelines, milestones, deliverables and follow-up actions.
• Maintain accurate project plans, trackers, schedules, records and documentation.
• Provide regular status updates to project leads and stakeholders.
• Prepare agendas, materials, records of discussions and follow-ups for meetings.
• Ensure effective communication and information flow among departments and teams.

Skills

Project Coordination

Communication

MS Office

Education

Bachelor's degree in related field

Tools

PM software

Job description

The Project Coordinator supports the effective planning coordination monitoring and delivery of projects and initiatives across Sharjah Education Academy The role works closely with project leads departments project teams and relevant stakeholders to coordinate project activities maintain plans and documentation monitor progress support communication and follow up on actions and deliverables The Project Coordinator contributes to ensuring projects are delivered in an organized timely and effective manner and in accordance with agreed objectives timelines governance requirements and organizational priorities

Key Responsibilities

• Support the planning coordination implementation and monitoring of assigned projects and initiatives
• Coordinate project activities timelines milestones deliverables dependencies and follow-up actions
• Maintain accurate project plans trackers schedules records and supporting documentation
• Monitor project progress against agreed timelines milestones objectives and deliverables and provide regular status updates to project leads and relevant stakeholders
• Coordinate project meetings prepare agendas and supporting materials record key discussions and decisions and follow up on agreed actions
• Liaise with internal departments project teams and relevant stakeholders to support effective communication coordination and information flow
• Support the identification documentation and tracking of project risks issues dependencies and required mitigation or corrective actions
• Follow up with responsible stakeholders to support the timely completion of project activities and deliverables
• Assist in preparing project reports presentations summaries dashboards status updates and management information
• Support the coordination of project resources requirements logistics and activities as needed
• Maintain accurate organized and accessible project files and ensure relevant documentation is properly recorded and maintained
• Support project governance approval reporting documentation and compliance requirements
• Assist in monitoring project performance against agreed objectives milestones timelines and expected outcomes
• Coordinate project changes updates decisions and information with relevant stakeholders and ensure appropriate records are maintained
• Support the preparation and coordination of project communications and stakeholder updates
• Support project closure activities including completion of documentation lessons learned outstanding actions and final reporting
• Contribute to the continuous improvement of project coordination planning reporting documentation and working practices
• Maintain confidentiality and professionalism when handling project employee stakeholder and organizational information
• Perform other related duties within the scope of the position as assigned by the line manager

Qualifications & Experience:

• Bachelor s degree in Project Management, Business Administration, Management , or a related field.
• Minimum of 3 years of relevant experience in project coordination, project administration, project management support, or a related area.
• Professional certification or training in Project Management, such as PMI PMP or CAPM, would be an advantage.
• Familiarity with project management methodologies, tools, practices, and project lifecycle principles.
• Experience preparing project plans, trackers, schedules, status reports, presentations, meeting documentation, and related project records.
• Good proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Experience using project management, collaboration, task management, or document management platforms would be an advantage.
• Experience within the education, government, or public sector would be an advantage.
• Good written and verbal communication skills in English; Arabic language capability would be an advantage.

Competencies

• Project Coordination
• Planning and Organization
• Project Monitoring and Follow-Up
• Time Management
• Stakeholder Coordination
• Communication Skills
• Reporting and Documentation
• Analytical and Problem-Solving Skills
• Attention to Detail and Accuracy
• Collaboration and Teamwork
• Results Orientation
• Risk and Issue Awareness
• Adaptability and Flexibility
• Digital and Systems Capability
• Initiative and Proactivity
• Integrity and Confidentiality
• Continuous Improvement