Project Coordinator

HKA; Dubai; Hybrid; AED 80,000 - 100,000; Full time

Job summary

A leading global consultancy in Dubai seeks a Project Coordinator to join their Construction Claims and Expert Services team. The role involves coordinating projects, managing budgets, and ensuring team communication in a fast-paced environment. Ideal candidates will have strong administrative skills, attention to detail, and proficiency in Microsoft Office. Flexible work options are available, and the organization prioritizes professional growth and inclusivity.

Benefits

Flexible working hours

Professional development opportunities

Collaborative culture

Qualifications

• Solid background in administrative roles, preferably in consultancy.
• Ability to produce high-quality work with attention to detail.
• Experience in managing multiple projects simultaneously.
• Experience in budgeting, invoice reviewing, and financial coordination.
• Confident in written communication and proofreading skills.

Responsibilities

• Coordinate projects and support expert teams to deliver outcomes.
• Develop and maintain project timelines with clear milestones.
• Monitor budgets and review invoices for project tracking.
• Liaise with teams and clients, preparing progress reports.
• Draft report templates and maintain document quality.
• Assist with risk assessments and site visits as needed.
• Manage project team meetings to ensure alignment.

Skills

Administrative expertise

Attention to detail

Collaboration

Multitasking

Pressure management

Financial understanding

Growth mindset

Tech proficiency

Written communication

Tools

Microsoft Office (Excel, Word)

Job description

Overview

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

As part of the HKA team, you can expect :

• Be part of a globally respected consultancy known for its leadership in construction and expert services, offering Project Coordinators a platform to work on high-profile, complex projects.
• Thrive in a collaborative and inclusive culture where your contributions are valued, and you’re supported by experienced professionals committed to growing the practice and each other.
• Accelerate your career with purpose our commitment to professional growth means you’ll benefit from structured development pathways, mentorship from seasoned consultants, and opportunities to broaden your skills across service lines.

The Opportunity :

HKA is offering an exciting opportunity for a Project Coordinator to join our renowned Construction Claims and Expert Services team. This is your chance to step into a pivotal role where your organisational skills and attention to detail will make a real impact. Whether you come from a similar consultancy environment or bring strong administrative experience from another sector, we’re looking for someone who thrives in a fast-paced, collaborative setting. You’ll be the go-to person for keeping projects running smoothly—building trusted relationships, managing competing priorities, and delivering seamless support to both internal stakeholders and clients.

What you will be doing :

• Keep projects on track and on point – You’ll coordinate and support expert teams to deliver successful outcomes on complex claims and disputes.
• Own the schedule – Develop and maintain project timelines, ensuring key milestones are clear, realistic, and met.
• Stay on top of the numbers – Monitor budgets, support with fee caps and lump sums, and review invoices to keep everything running smoothly.
• Make time count – Ensure timesheets are accurate and aligned with project-specific agreements.
• Be the communication hub – Liaise with internal teams and clients, and help prepare clear, concise progress reports.
• Champion quality – Draft report templates, format and review documents, and coordinate peer reviews to maintain our high standards.
• Support site readiness – Assist with risk assessments and help arrange site visits when needed.
• Close the loop – Help wrap up projects efficiently and gather feedback to drive continuous improvement.
• Keep stakeholders informed – Work closely with Partners and Finance to manage enquiries, monitor the pipeline, and maintain visibility of the order book.
• Raise the flag when needed – Escalate issues or concerns to the Partner lead to ensure proactive resolution.
• Lead from the middle – Organise and manage project team meetings to keep everyone aligned and moving forward.

What you’ll bring to the team :

• Proven administrative expertise – You’ve got a solid background in admin, ideally within a consultancy or professional services environment, but transferable skills are just as valuable.
• An eagle eye for detail – You take pride in producing high-quality work and spotting the small things that make a big difference.
• A natural collaborator – You’re confident influencing others, working across teams, and taking ownership of project coordination with ease.
• Master of multitasking – You’re highly organised and thrive when juggling multiple projects and priorities.
• Calm under pressure – Tight deadlines? No problem. You stay focused and deliver with confidence.
• Financially savvy – You understand budgets, can review invoices, and are comfortable liaising with internal teams like Finance and Commercial.
• Curious and growth-minded – You’re passionate about learning and always looking to expand your knowledge.
• Tech confident – You’re an advanced user of Microsoft Office, especially Excel and Word, and know how to make tools work for you.
• Strong written communication – You have an excellent grasp of English and can confidently proofread complex reports with clarity and precision.

What we offer :

At HKA, we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture that provides the best opportunities for our people to thrive and develop in their chosen career path.

We operate a flexible working pattern both in terms of hours and location, and are happy with flexible remote working.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process, giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.

ED&I at HKA :

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse workforce. We are committed as a business to the continued improvement of our Equality, Diversity and Inclusion strategy. Please visit our careers page for further information, or feel free to ask our recruitment team for further information.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.

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