Procurement Specialist (Industrial Equipment & International Sourcing)

Caliberly; Dubai; On-site; AED 180,000 - 340,000; Full time

Job summary

Caliberly in Dubai is seeking a proactive Procurement Officer to lead sourcing of equipment, components, and materials for infrastructure projects. You will translate engineering specifications into clear inquiries, compare quotations, and convert them into purchase orders.

The role requires 5+ years in procurement for power generation or industrial plants, proven international supplier negotiation experience, and the ability to source across Europe, the US, the Middle East, and China.

Qualifications

• 5+ years of procurement experience in power generation or industrial equipment.
• Proven international sourcing and supplier negotiation experience.
• Knowledge of the Chinese market with ability to source globally.
• Ability to read technical specs, datasheets, and BOMs.
• Practical knowledge of Incoterms and landed costs.
• Fluent English; other languages an advantage.

Responsibilities

• Source equipment, components, and materials for infrastructure projects.
• Convert specs into inquiries, evaluate quotes, and issue purchase orders.
• Identify and qualify global manufacturers and suppliers.
• Verify supplier capabilities, references, and warranties.
• Negotiate prices, milestones, and delivery terms.
• Manage orders, shipping, customs, and delivery tracking.
• Maintain budgets and flag long-lead items.
• Own supplier relationships and ensure compliance with approvals.

Skills

Procurement

International sourcing

Negotiation

Excel

Supply chain

Tools

Incoterms

Job description

Job Description – Procurement Officer

Location: Dubai, UAE
Employment Type: Full-time
Availability: Immediate Start

About the Role

The organization is developing integrated infrastructure combining on-site power generation, cooling, and intelligent controls for mission-critical facilities. Technical details are confidential and will be shared with shortlisted candidates under NDA.

Role Summary

Own the sourcing and procurement of equipment, components, and materials for infrastructure projects. The role requires a resourceful, commercially strong professional who understands international industrial markets and can build reliable supply relationships across China, Europe, the United States, the Middle East, and other relevant markets.

Key Responsibilities

1. Sourcing & Procurement

• Source gas turbines and auxiliaries, chillers, compressors, pumps, heat exchangers, piping, valves, gaskets, fabrication materials, electrical equipment, instrumentation, and controls.
• Convert engineering-approved specifications and bills of materials into clear enquiries, quotation comparisons, and purchase orders.
• Identify and qualify manufacturers, OEMs, distributors, and specialist suppliers internationally.
• Verify supplier capabilities, references, and supply authenticity.

2. Supplier Evaluation & Negotiation

• Assess new, ex-stock, used, and refurbished equipment offers in coordination with engineers.
• Obtain condition records, service history, inspection evidence, and warranty terms.
• Negotiate prices, payment milestones, delivery commitments, warranties, and support.
• Compare total landed costs and supply risks.

3. Order & Delivery Management

• Manage orders through supplier follow-ups, inspections, shipping, customs documentation, and delivery.
• Resolve shortages, defects, and supplier claims.
• Maintain procurement budgets, commitments, and delivery trackers.
• Flag long-lead items early and develop alternative sourcing options.

Hands-on Ownership

• Personally identify suppliers, evaluate and challenge quotations, negotiate commercial terms, and follow orders through to delivery.
• Ensure technical acceptance and substitutions receive engineering approval.
• Ensure all purchases follow company approval procedures.

Requirements

• 5+ years of procurement experience in power generation, industrial equipment, mechanical systems, or plant construction.
• Proven international equipment sourcing and supplier negotiation experience.
• Knowledge of the Chinese market, with the ability to source across Europe, the United States, and the Middle East.
• Ability to read technical specifications, datasheets, and bills of materials.
• Practical knowledge of Incoterms, freight, import documentation, and landed costs.
• Strong Excel and procurement recordkeeping skills.
• Fluent English; additional languages are an advantage.
• Willingness to travel for supplier visits and inspections.

Personal Qualities

• Commercially alert, technically curious, organised, and persistent.
• Ability to work independently.
• Ability to protect confidential information.
• Maintain clear and traceable purchasing records.

Selection Process

Shortlisted candidates will be expected to explain international equipment purchases they personally managed, from supplier discovery and verification through negotiation, shipping, and delivery.