Procurement Planning Assistant / Specialist

Picoty Solaire; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Picoty Solaire in Dubai is seeking a Procurement Planning Assistant/Specialist to support procurement planning activities, including demand analysis, scheduling, supplier coordination and inventory planning.

You will work with procurement, supply chain, finance and operations to ensure timely, cost-effective sourcing of materials and services, maintain supplier records, monitor performance, and support reporting and budgeting processes.

Qualifications

• Diploma or Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Operations Management, Finance or a related field.
• Previous experience in procurement, purchasing, supply-chain planning, inventory management, sourcing or a related position is preferred.
• Good understanding of procurement processes, purchasing cycles, supplier management, inventory planning, demand forecasting and supply-chain operations.
• Strong knowledge of purchase requisitions, purchase orders, RFQs, supplier quotations, contracts, delivery schedules and procurement documentation.
• Strong analytical, numerical, organisational, planning and problem-solving skills.
• Excellent attention to detail and accuracy when handling purchasing data, supplier information, quotations, contracts and procurement records.
• Strong communication, negotiation, supplier-management, coordination and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook and Power Point.
• Advanced Excel skills, including data analysis, formulas, pivot tables, reporting and procurement tracking are advantageous.
• Familiarity with ERP, MRP, procurement-management, inventory-management or supplier-management systems is advantageous.
• Good understanding of demand forecasting, inventory requirements, lead-time management, safety stock, minimum order quantities and replenishment planning.
• Knowledge of supplier evaluation, competitive sourcing, cost analysis, contract administration and procurement negotiation is advantageous.
• Strong understanding of procurement budgets, spend analysis, cost-saving opportunities and purchasing controls.
• Knowledge of import/export procedures, international sourcing, freight, customs and logistics is advantageous.
• Relevant professional certifications such as CIPS, CPSM, CSCP or equivalent procurement/supply-chain qualifications are advantageous.
• Ability to manage multiple purchase requirements, suppliers, orders, deadlines, procurement plans and internal stakeholders effectively.
• Strong ability to analyze procurement data and identify purchasing trends, supply risks, cost-saving opportunities and process improvements.
• Ability to work effectively with suppliers, procurement managers, finance teams, warehouse teams, logistics providers, operations, production and senior management.
• Professional, reliable, proactive, analytical, organised, commercially aware and results-oriented.
• Strong commitment to procurement accuracy, cost efficiency, supplier performance, supply continuity, ethical purchasing, operational reliability and continuous improvement.

Responsibilities

• Support development and execution of procurement plans based on demand and schedules.
• Coordinate with internal departments to validate requirements and delivery timelines.
• Monitor purchase orders and supplier performance to ensure on-time delivery.
• Prepare procurement forecasts, spend analyses and supplier-performance reports.
• Assist with supplier selection, negotiations and contract management.
• Maintain accurate supplier databases, price records and procurement documentation.
• Ensure procurement activities comply with policies, approval procedures and regulations.
• Identify risks, supply disruptions and cost-saving opportunities and elevate appropriately.
• Coordinate with finance on invoices, payment schedules and procurement expenses.
• Update ERP, procurement and inventory systems with current data.

Skills

Procurement planning

Supplier management

Inventory planning

Demand forecasting

Excel data analysis

Education

Bachelor's degree in Procurement or related field

Diploma in related field

Tools

ERP

MRP

Procurement software

Job description

Role Description A Procurement Planning Assistant / Specialist is responsible for supporting and managing procurement planning activities, including demand analysis, purchasing schedules, supplier coordination, inventory requirements, purchase planning, cost analysis, and procurement reporting. The role works closely with procurement, supply chain, finance, operations, warehouse, production, and suppliers to ensure materials, products, equipment, and services are sourced efficiently, cost-effectively, and in line with operational requirements.

Key Responsibilities

• Support the development and execution of procurement plans based on business requirements, demand forecasts, inventory levels, and operational schedules.
• Analyze purchasing requirements, historical consumption, demand forecasts, inventory levels, lead times, and upcoming business needs.
• Prepare procurement schedules, purchasing plans, material requirement plans, and procurement forecasts.
• Coordinate with internal departments to collect and validate purchasing requirements, specifications, quantities, and delivery timelines.
• Review purchase requisitions and assist in converting approved requirements into purchase orders.
• Monitor purchase orders and ensure materials, products, equipment, and services are delivered according to agreed schedules.
• Coordinate with suppliers regarding product availability, pricing, lead times, order quantities, delivery schedules, and payment requirements.
• Request and evaluate supplier quotations, commercial proposals, product specifications, and delivery terms.
• Support supplier selection, supplier evaluation, price comparison, negotiation, and procurement decisions.
• Maintain accurate supplier databases, approved supplier lists, price records, contracts, quotations, and procurement documentation.
• Monitor supplier performance, delivery reliability, product quality, lead times, and service levels.
• Follow up with suppliers regarding delayed orders, shortages, backorders, incorrect quantities, quality issues, and delivery discrepancies.
• Coordinate with warehouse and inventory teams to monitor stock levels and identify replenishment requirements.
• Identify potential shortages, excess inventory, slow-moving items, and supply risks and elevate them appropriately.
• Support inventory optimisation by balancing availability, demand, lead times, minimum order quantities, and procurement costs.
• Assist with material requirement planning (MRP), replenishment planning, demand planning, and procurement forecasting.
• Analyse historical procurement data, consumption patterns, supplier lead times, pricing trends, and purchasing requirements.
• Prepare procurement reports, purchasing forecasts, supplier-performance reports, spend analysis, order-status reports and management summaries.
• Monitor procurement KPIs, including purchase-order cycle time, supplier lead time, on‑time delivery, cost savings, purchasing accuracy and procurement efficiency.
• Assist with procurement budget planning, spend forecasting, cost analysis and expenditure monitoring.
• Compare supplier prices and identify cost‑saving, consolidation, bulk‑purchasing and alternative‑sourcing opportunities.
• Coordinate with finance teams regarding purchase orders, invoices, payment schedules, supplier accounts and procurement‑related expenses.
• Verify purchase orders, supplier invoices, delivery notes, quotations, contracts and supporting procurement documents for accuracy.
• Support contract administration, renewal tracking, pricing reviews and supplier agreement management.
• Assist with tendering, RFQs, RFPs, supplier negotiations and competitive‑bidding activities where required.
• Coordinate with logistics teams to ensure purchased goods are transported, received and delivered according to procurement schedules.
• Monitor international purchasing, shipping, import documentation, customs requirements, and delivery timelines where applicable.
• Work closely with procurement, supply chain, logistics, warehouse, production, operations, finance and other internal departments.
• Maintain accurate procurement records, purchasing data, supplier information, contracts, quotations, orders and transaction history.
• Update ERP, procurement, inventory, supplier‑management and purchasing systems.
• Ensure procurement activities comply with company policies, approval procedures, contractual requirements, ethical standards and applicable regulations.
• Support procurement audits, supplier reviews, compliance checks and documentation requirements.
• Identify procurement risks, supply disruptions, supplier dependencies, price fluctuations and other factors that may affect purchasing plans.
• Assist in developing alternative suppliers, sourcing strategies, contingency plans and risk‑mitigation measures.
• Maintain confidentiality of supplier pricing, contracts, commercial terms, procurement strategies, company information and financial data.
• Maintain current knowledge of procurement practices, market conditions, supplier trends, purchasing technologies and supply‑chain developments.
• Identifying opportunities to improve procurement planning, supplier performance, purchasing efficiency, inventory availability, cost control and supply continuity.
• Contribute to continuous improvement of procurement processes, demand planning, sourcing strategies, supplier management, purchasing accuracy, cost efficiency and overall supply‑chain performance.

Qualifications

• Diploma or Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Operations Management, Finance or a related field.
• Previous experience in procurement, purchasing, supply‑chain planning, inventory management, sourcing or a related position is preferred.
• Good understanding of procurement processes, purchasing cycles, supplier management, inventory planning, demand forecasting and supply‑chain operations.
• Strong knowledge of purchase requisitions, purchase orders, RFQs, supplier quotations, contracts, delivery schedules and procurement documentation.
• Strong analytical, numerical, organisational, planning and problem‑solving skills.
• Excellent attention to detail and accuracy when handling purchasing data, supplier information, quotations, contracts and procurement records.
• Strong communication, negotiation, supplier‑management, coordination and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook and Power Point.
• Advanced Excel skills, including data analysis, formulas, pivot tables, reporting and procurement tracking are advantageous.
• Familiarity with ERP, MRP, procurement‑management, inventory‑management or supplier‑management systems is advantageous.
• Good understanding of demand forecasting, inventory requirements, lead‑time management, safety stock, minimum order quantities and replenishment planning.
• Knowledge of supplier evaluation, competitive sourcing, cost analysis, contract administration and procurement negotiation is advantageous.
• Strong understanding of procurement budgets, spend analysis, cost‑saving opportunities and purchasing controls.
• Knowledge of import/export procedures, international sourcing, freight, customs and logistics is advantageous.
• Relevant professional certifications such as CIPS, CPSM, CSCP or equivalent procurement/supply‑chain qualifications are advantageous.
• Ability to manage multiple purchase requirements, suppliers, orders, deadlines, procurement plans and internal stakeholders effectively.
• Strong ability to analyze procurement data and identify purchasing trends, supply risks, cost‑saving opportunities and process improvements.
• Ability to work effectively with suppliers, procurement managers, finance teams, warehouse teams, logistics providers, operations, production and senior management.
• Professional, reliable, proactive, analytical, organised, commercially aware and results‑oriented.
• Strong commitment to procurement accuracy, cost efficiency, supplier performance, supply continuity, ethical purchasing, operational reliability and continuous improvement.